What are the responsibilities and job description for the Adminstrative Assistant / Office Manager at Investment Firm position at C-SUITE ASSISTANTS?
A successful private equity firm with offices in DC, Miami and San Francisco is looking for an Administrative Assistant / Office Manager for the office in Coconut Grove. The office has 8 employees and a positive, supportive culture and is located on Main Highway near Barnacle Park. This is a good opportunity for a Jr. assistant to work at an investment firm.
About the Job :
Provide administrative support to the Investment Team and firm leadership, including Partners and key operational teams (Finance, Business Development, IT)
Handle meeting and event coordination, including logistics, catering, and on-site hosting for both internal and client-facing events, annual meetings, firm-wide offsites, and monthly team-building initiatives
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Coordinate domestic travel arrangements including flights, cars, hotels, and other reservations
Oversee calendar management for senior leadership, scheduling internal and external meetings with efficiency
Assist with employee onboarding and offboarding, ensuring a seamless transition for new hires and departing team members
Process expensereports
Serve as the primary liaison between onsite facilities management, building management, and vendors, ensuring the office remains operational and well-maintained
Oversee officesupplies, kitchen inventory, and equipment, placingorders as necessary
Maintain an organized, and welcoming office environment, ensuring a high standard of hospitality for executive visitors and team members
Proactively identifyopportunities to streamline office processes and enhance team efficiency
Execute errandsand special projectsto support officeoperations
About You :
Minimum of 2 years of experience in a relatedsupport position
BA / BS from a collegeor university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Knowledge of Concur
Experience workingwith a CRM system a plus
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Bonus, Benefits (medical, dental, vision-basic individual plan paid 100 by the firm), 401K, Life Insurance, Paid Vacation, 401k, Commuter benefits, Phone stipend, Free lunch one day a week, Hours : 8-5
