What are the responsibilities and job description for the Executive Assistant/Office Manager to 4 Executives position at C-SUITE ASSISTANTS?
A successful firm is looking for an Executive Assistant to support 4 C-level Executives. The role is in office 5 days a week.
About the Job:
Manage calendars and schedule meetings
Vet and prioritize the CEO’s emails and draft responses
Prepare materials for meetings including agendas and presentations
Attend meetings, take minutes and follow-up on action items.
Coordinate Board and committee meetings and prepare and distribute materials
Ensure compliance with corporate governance standards, regulatory filings, and adherence to bylaws
Assist with marketing and branding efforts
Enter information into the CRM system
Maintain well-organized filing systems for professional records and correspondence
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
Assist HR with recruiting and onboarding new team members
Office Manager duties: office supplies, vendor relationships, facilities management, and administrative budgeting. Serve as the point of contact for external vendors, service providers, and facility maintenance teams.
Help plan and coordinate business events and functions
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports using Concur
About You:
Minimum of 5 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Concur and CRM systems
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Bonus, Benefits (medical, dental, vision)-basic individual plan paid 100% by the firm, Paid Vacation, Life Insurance
Hours: 7:30-4:30
Salary : $90,000 - $100,000
