What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer, Williamsburg position at C-SUITE ASSISTANTS?
A rapidly growing security firm is looking for an Executive Assistant to the CEO. The role will be a true business partner and key to the firm. The office is located in Williamsburg near the border of Bed-Stuy. The CEO is a visionary who needs an EA to work on executing the vision and keeping the CEO on track and organized. The role is hybrid-in office Mon-Thurs, remote on Fridays.
About the Job:
Vet and prioritize the CEO’s emails and draft responses
Prioritize tasks
Put systems in place
Attend meetings and take notes and summarize them and create action items
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigating potential conflicts
Pull sales data and create reports
Run reports in Salesforce
Track KPIs
Do research
Research and put health insurance in place for the firm
Assist with hiring: schedule interviews and interview candidates
Schedule internal and external meetings
Make travel arrangements (not a lot of travel)
Contact vendors when needed
Be the point of contact with clients
Process expense reports
Ad hoc projects as needed
About You:
Minimum of 5 years of experience in a related position
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Tech savvy-familiar with using AI and Salesforce and project management software (Asana)
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Benefits, Paid Vacation
Hours: 9-5 (some flexibility on start time)
Salary : $110,000 - $120,000
