What are the responsibilities and job description for the Executive Assistant position at C-SUITE ASSISTANTS?
Executive Assistant to Chief Operating Officer, Successful Diversified Energy Services Company, South Austin, Texas
Our client, a highly successful diversified energy services company based in South Austin, Texas is looking for a “right hand” Executive Assistant to support primarily for the Chief Operating Officer. This is an exciting opportunity for someone looking for a long-term home (most employees have worked there, including the former EA for over 8 years), wants a quiet yet congenial casual office environment and is a true team player that knows how to get things done and anticipate needs. The ideal candidate has at least 5 years of experience supporting a C-Suite executive. They are also open to candidates that may have had a former career, such as in banking or marketing that pivoted to an Executive Assistant role in the last few years.This is in -office, 4 days with the flexibility to work at home on Fridays.
About the Job :
Support the Chief Operating Officer as a “right hand” including managing an ever- changing calendar, personal and professional, prioritizing meetings, emails and making schedule changes
Coordinate with legal contract review process ensuring all documents are handled in a timely manner. Opportunity to help improve this process, ideas welcome!
Coordinate projects with the executive team
Liaise with field sales representatives to maintain and manage distribution lists
Manage office responsibilities including office and kitchen supplies and the like
Organize travel arrangements for the executive team
Prepare and maintain board meeting minutes and follow-up action items
Expense reporting for COO and 2 others on the executive team
Plan events and dinners
Ad hoc projects
Hours Mon-TH, 9 : 30 : 6PM with some flexibility; work at home Fridays
Salary plus Discretionary Bonus, Comprehensive Health Benefits
About You :
A minimum of 5 years of experience as an Executive Assistant supporting a high- level c-suite executive; other experience in prior roles in marketing or banking a PLUS
Bachelor’s Degree
Very detail oriented and organized with great project management skills and problem-solving skills
High level of integrity and discretion in handling all confidential information; Excellent Microsoft Office Suite skills; knowledge of SharePoint a PLUS; overall tech savvy
Excellent written and verbal communication skills
The ideal candidate is looking for a long-term home in a very congenial, casual quiet office environment that is very team-oriented with a “no job too small” attitude
