What are the responsibilities and job description for the Personal Assistant position at C-SUITE ASSISTANTS?
Personal Assistant to HNW Principal, Real Estate Investment Firm, Miami Beach, Florida
The principal of a successful real estate investment firm is looking for a Personal Assistant to provide comprehensive support on both a personal and professional level. This role will encompass a wide range of responsibilities that are essential for ensuring the principal's personal life runs smoothly. This person will report and work directly with the principal. This is an in- person, office role, and at times the personal assistant will work remotely as needed. The ideal candidate should possess excellent communication skills, exceptional attention to detail, and the ability to anticipate needs, take initiative and have a “no job too small” attitude.
About the Job:
- Support the principal with all day-to-day matters including personal calendar management, estate management, and personal errands as needed.
- Anticipate the needs of the principal and liaise with the executive office team and household staff to ensure smooth day-to-day operations.
- Organize and manage personal, domestic/international travel arrangements using private aircraft.
- Provide a broad range of administrative support, run errands, manage cars and insurance, plan dinners/events, make sure the home runs smoothly, and coordinate with contractors/repair people.
- Handle personal correspondence, including emails, letters, and phone calls, prioritizing and responding on behalf of the principal when necessary.
- Assist in creating and maintaining a work-life balance for the principal ensuring their well-being and productivity.
- Assist with ad hoc projects.
- Off hour availability via cell.
- Comprehensive health benefits, salary and bonus plan.
About You:
- At least 5 years of experience as a Personal Assistant supporting a high- level executive or HNW principal.
- Bachelor’s Degree
- Very detail oriented with the ability to change gears quickly - a true multi-tasker who is also a problem solver and can anticipate needs
- High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
- Excellent Microsoft Office Suite skills; excellent written and verbal communication skills
- Knowledge of security systems using Apple/Google devices.
- Team player with a “no job too small” attitude
