Office Admin - Baltimore, MD (100% onsite)

Office Admin

100 International Drive Suite 1400 Baltimore Maryland 21202

• Assist Location Services Manager (LSM) with mailing, printing and binding financial reports, management letters, and proposals
• Processing incoming and outgoing mail-including scanning, filing and replying UPS and Magic Messenger package shipping and tracking, mailing paper confirmations
• Assist with building tenant and lobby security team relations when required (Fire Drills, Send Word Now, etc.)
• Coordinate routine and emergency maintenance of the office including carpets, conference rooms, security system, air conditioning, lighting, plant service, furniture repairs, appliances, office equipment, CO2 tanks, AED units. Submit invoices for these services to LSM
• Assist with purchasing and maintaining inventory of office supplies, food, and equipment by monitoring inventory and requesting orders before depletion, restocking printer paper
• Assist with parking access, validation, and building security badge activation and labelling
• Maintain fluid front desk operations through routing calls when necessary, submitting and tracking catering orders, submitting building requests for visitors and service maintenance, setting up and taking down conference room tables, making coffee and popcorn daily, and daily restocking kitchen and break areas
• Coordinate RSM New Hire Onboarding process with LSM
• Provide support for Volunteer Day, ENG Programming, CDI events with LSM
• Other duties as assigned

Summary :

This position is responsible for ensuring that the employees at this facility are working in a safe and well-maintained office environment, by managing the front desk and relationships with the building landlord and outside vendors. This position ensures the office equipment and supplies including furniture, phones, security cards and supplies are organized and maintained.

EDUCATION

TECHNICAL SKILLS

SPECIAL REQUIREMENTS SPECIFIC TO JOB

EXPERIENCE

DICE

cclausen@c4techservices.com