Facilities Administrative Assistant, 37.5Hours, Days

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Schedule Details: Monday through Friday Scheduled Hours: 8:00 to 4:00pm Shift: 1 - Day Shift, 7.5 Hours (United States of America) Hours: 37.5 Cost Center: 71000 - 0412 Facilities & Maintenance This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. Major Responsibilities: 1. Act as the point of contact between the executives and internal/external stakeholders. 2. Receive calls, take messages and route correspondence. 3. Effective communication with clients, peers and other professionals that is sensitive to racial/ethnic/cultural/class backgrounds. 4. Make travel arrangements for management as necessary. 5. Prepare agendas and minutes for meetings. 6. Monitor and order office supplies and research advantageous deals or suppliers. II. Position Qualifications: License/Certification/Education: Required: 1. Minimum of a High School Diploma/GED/HiSet or Associates. 2. Satisfactory CORI background check. 3. Driving is not a requirement. Preferred: 1. Bachelor’s degree preferred. Experience/Skills: Required: 1. Minimum of 2-4 years of related Administrative Assistance experience is required 2. Strong Microsoft Office and computer skills. 3. Strong organizational and time management skills in order to meet deadlines. Preferred: 1. Executive level Administrative Assistance experience is preferred. 2. Experience and/or training in general office procedures 3. Strong verbal and written communication skills. 4. Exhibits strong organizational and time management skills. 5. Problem solving skills. 6. Self-motivated and proactive 7. Ability to multitask and prioritize daily workload 8. Excellent interpersonal skills and professionalism 9. Ability to maintain confidentiality 10. Thorough knowledge of office systems, office management and computer literacy including Microsoft Systems and Electronic Health Records. 11. Proficiency in English, verbal and written Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible. At UMass Memorial Health, everyone is a caregiver. No matter their responsibilities or title, every employee or “caregiver” fills an important role for our patients and their families every day. Who is a caregiver? It’s not just the person who delivers the care. It’s all the people who make it work … and make it better. Caregivers give everything that helps patients heal, from expertise to extra attention. They give clean, comfortable rooms. Fast, accurate answers. And an easier, less stressful experience. They give warm, reassuring smiles, and helping hands. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, our community and each other. And everyone, in their own unique way, plays an important part, every day.