What are the responsibilities and job description for the STAFF SERVICES MANAGER III position at CA Arts Council?
Come join a team that creates:
- A collaborative team atmosphere founded upon ethics, integrity, and stewardship.
- A positive work environment that is open to change and invites its workforce to challenge processes.
- An opportunity for individuals to utilize their knowledge, skills, and experience to grow within the department.
Under the general direction of the Chief Deputy Director (CDD), and indirectly from the Executive Director (ED), the Deputy Director (DD) serves as a key member of the Executive Team providing high-level strategic and policy advice to advance the complex internal operations and functions of the agency.
The DD oversees and is responsible for management of all the internal functions of the agency, serving as the chief financial officer, chief of staff, and chief compliance officer coordinating regulatory, administrative, and business operations. In addition, the DD co-develops and oversees the successful development and implementation of the strategic plan, ways of working, annual work plans, and other core functions as assigned by the Chief Deputy Director and Executive Director.
This position is designated under the Conflict of Interest Code. The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within 30 days of appointment and once per year.
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER III
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Department Website: https://arts.ca.gov/about/
Special Requirements
Employment History on the STD 678 (State Application) must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD 678 (State Application) may be disqualified. Only the most qualified candidates will be invited to an interview.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/24/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
REQUIRED – Statement of Qualifications. Please see the Statement of Qualifications section on the job advertisement for details and instructions.
Benefits
There are many benefits to joining our team! The State of California has a generous benefits package, some benefits include:
- Medical Benefits, including health, dental, and vision insurance
- Paid Holidays and leave
- Defined benefit retirement program
- Savings Plus Program (401(k), 457)
- Commute Program
- Employee Wellness Program
- Employee Assistance Program
- Medical/Dependent Care Reimbursement Accounts
Click here to view all the benefits available to state employees!
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: https://arts.ca.gov/about/
Hiring Unit Contact:
Lan Yan
(916) 322-6342
Lan.Yan@arts.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Main Line
(916) 376-5127
DGSEEO@dgs.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Reporting Location
Reporting Location:
Please specify RPA #27898 CAC and JC-465193 on your state application.
Examination Information:
Those interested in obtaining employment with any state agency must apply and compete in the state’s merit-based recruitment and hiring process. To apply for the examination for this position, click on the link below to search for the examination and follow the “How to Apply” instructions in the examination announcement:
CalCareers Exam/Assessment Search
Successful examination applicants are placed on a hiring eligibility list. If you already have list eligibility for this classification, you do not need to retake the examination. Applicants should refer to their examination results or check their CalCareers account for specific list eligibility expiration dates and/or to re-take the examination when necessary.
For questions regarding the examination process, please contact the DGS Examinations Unit at DGSExams@dgs.ca.gov.
Statement of Qualifications (SOQ)
- Demonstrated experience to lead and manage complex operations from concept to execution, implementing quality management principles where appropriate, and making recommendations and continuous improvement to systems and processes. How did you ensure alignment with organizational goals, compliance with policies, and effective team collaboration?
- Experience representing an organization, or on broad executive-level, with high-level and elected officials of federal, state and local governments, legislature, news media and the general public. Include how you managed sensitive or high-stakes situations, such as presenting recommendations or resolving escalations.
- Describe your experience applying leadership practices to develop collaborative working relationships with external partners, including control agencies, federal government, state and local entities and community-based organizations.
- Experience using strong management and leadership skills, particularly in the area of state agency budget management, internal operations and controls and communications, and policy development and the demonstrated ability to facilitate the establishment of priorities.
- Ability to communicate with others as demonstrated by strong written and verbal communications skills; strong negotiating skills; and particularly the ability to represent the Department effectively before a wide range of audiences, including the State Legislature, local government, the public or other similar body.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.