Registrar

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

GRPS MISSION: Our mission is to ensure that all students are educated, self-directed and productive members of society.

                                                                         REGISTRAR

Department:             Instruction              

Bargaining Unit:       Grand Rapids Association Education Officer Personnel (GREAOP)

Hourly Rate:             Based on the collective bargaining agreement  

JOB SUMMARY

The Registrar provides registration and administrative support to the school program by participating as building pupil accounting audit team partner and supporting the school administrative by maintaining accurate school/student information.  This position reports to the principal or assigned staff.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

• Participate on building master schedule team with head counselor, and administrative staff and District Registrar to create efficient school’s master schedule(s) Record all student daily attendance
• Work with Student Information Department to understand scheduling process including the Scheduler using the school’s master schedule
• Organize and implement scheduling process at building to include distribution of scheduling materials, such as curriculum guides, to students and building staff
• Work with District Registrar to coordinate of data collection of scheduling materials such as student course request
• Schedule individual students as needed on TR outside the “main” scheduling process
• Work with District Registrar to document and develop an improved mass scheduling process for individual buildings
• Provide accurate interpretation and input of non-GRPS transfer credits into the district’s student record database
• Provide accurate and timely input of equivalent credits from Team participation, monitoring of credit waivers, summer school grades and credit accumulation
• Assist with accurate and timely notice to students, parents, staff of students at risk re: credit accumulation and graduation requirements not being met
• Accurate and timely processing of current grades (report cards) working with teachers, substitute teachers, etc. for timely notice of accurate grades to parents
• Conduct periodic review/audit of student credits and report to students, parents and responsible for working with central office regarding student admissions, communicate with appropriate contacts regarding student admissions
• Provide copies of transcripts to students as requested
• Process CA60 files for incoming, graduating and exiting students
• Coordinate the registration of incoming students including input enrollment information and transfer credits
• Participate as a member of the student orientation team
• Interact with co-workers, administration, students, parents, and the community in positive, supportive, and cooperative ways
• Participate on district teams re: scheduling and transcript issue
• Responsible for working with the school volunteers, to ensure the district policies and procedures are implemented
• Other duties as assigned

QUALIFICATIONS

Education and Experience:

• High School Diploma or equivalent
• Some data reporting experience
• Working knowledge of Windows based programs (Microsoft Word & Excel)

Preferred Qualification:

• Previous registrar experience

Knowledge, Skills and Abilities:

• High level of interpersonal skills to handle sensitive and confidential situations and documentation
• Demonstrated ability to problem solve (listen, identify problem and collaboratively problem solve)
• Demonstrated ability to make good decisions that are consistent and fair within contractual guidelines and Board policies
• Good spelling, grammar, and written communication skills
• Excellent telephone etiquette and oral communication skills
• Ability to deal with high stress situations, prioritize multiple tasks, work independently, and make independent decisions as needed

ADA REQUIREMENTS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

The work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus.

WORK ENVIRONMENT

The noise level in the work environment is usually loud to moderate. 

MENTAL FUNCTIONS

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.

Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at (616) 819-2022 or humanresources@grps.org.

Salary : $18