What are the responsibilities and job description for the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST position at CA High Speed Rail Authority?
Under the direction of the Staff Services Manager I, and the general direction of the Staff Services Manager III (Chief of Contract Management Administration), the Associate Governmental Program Analyst (Contract Management Analyst) performs the more complex analytical support for Contract Managers in the Contract Administration Office of the High-Speed Rail Authority (Authority). This position ensures the consistent administration of contracts and works with contract managers, contract administrators, and support staff. The incumbent supports all phases of a contract from execution to contract closeout and ensures that assigned statewide contracts and agreements are administered and managed in accordance with policies and procedure of the Authority, the State Contracting Manual (SCM), and the California Government Code (GC).
You will find additional information about the job in the Duty Statement.
Working Conditions
Part time telework, up to three days per week, is available based on the requirements of the position for California residents and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.
While working on site, the incumbent works in a professional office environment, in a climate-controlled cubicle which may fluctuate in temperature and is under artificial light. Incumbent will be required to use a computer, mouse, and video display terminal and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, multi-task, adapt to changes in priorities and complete tasks or projects with short notice. Employees may be required to travel outside of their workstation to perform general tasks.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Please let us know how you heard about our position by taking this brief survey. Completing this survey is not required to be considered for this vacancy.
https://www.surveymonkey.com/r/HCM6SCC
Department Website: https://hsr.ca.gov/jobs/
Special Requirements
- Provide specific and relevant experience, education and training which qualifies you to perform the duties outlined in the duty statement.
- Describe the techniques needed for researching, interpreting, articulating, and disseminating complex data.
- Describe your experience managing several projects and assignments with critical deadlines simultaneously, where priorities sometimes change midway.
- Describe your experience working effectively with internal and external stakeholders at all levels, and using persuasive verbal, non-verbal, and written communication.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/16/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see above “Special Requirements” section for SOQ instructions.
Applications received without the SOQ will not be considered. Cover Letter, Resume, and other materials do not take the place of the SOQ. For assistance in completing the SOQ, please reach out to the Human Resources contact below.
Desirable Qualifications
- Ability to analyze and develop solutions for difficult and technical problems relating to contracts and agreements.
- Good judgment and excellent communication skills, both written and oral.
- Experience taking minutes at meetings and preparing meeting calendars.
- Knowledge of state contracting procedures to manage contracts.
- Demonstrated ability to act proactively and with independence.
- Ability to maintain organizational relationships both internally and outside of the organization.
- Experience with the California State Administrative Manual, State Contracting Manual, Prompt Payment Act, and the California Government Code.
- Experience with contract management work.
- Experience reviewing and/or processing invoices, tracking deliverables, or fiscal data analysis.
- Experience with document control and/or contract management filing systems.
- Experience performing analytical tasks in budgeting, management analysis, personnel, planning, program evaluation, or policy analysis.
- Experience working with stakeholders and collaborating with team members.
- Experience with Word, Excel, and PowerPoint to create documents, graphs, spreadsheets, and presentations.
- Experience interpreting or working with State and Federal laws and contract policies and procedures.
Benefits
The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.
Benefit information can be found on the CalHR website and the CalPERS website.Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://hsr.ca.gov/jobs/
Human Resources Contact:
Human Resources
(916) 669-6606
recruitment@hsr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Office
(916) 324-1541
eeo@hsr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
APPLICATION INFORMATION
Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.
If applying via postal mail or by dropping off your application, applicants must include JC-468758 and Associate Governmental Program Analyst, 311-615-5393-801 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)
Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. The High-Speed Rail Authority does not currently offer Training and Development opportunities at this time.
NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain Associate Governmental Program Analyst employment list eligibility, please click here to access the exam bulletin.
LOCATIONS
SACRAMENTO LOCATION: The High-Speed Rail Authority headquarters building is located in downtown Sacramento on the corner of 8th and L Street. We are located one block away from the 8th and Capitol light rail stop, as well as the 7th and Capitol light rail stop. The building is also within walking distance of DOCO, the California State Capitol Park, a farmer’s market during summer months, and Old Sacramento.
This position can be located in either Sacramento County or Fresno County. If you are interested in applying for the Fresno County position, please refer to Job Control JC-468759.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
