What are the responsibilities and job description for the C. E. A. position at CA High Speed Rail Authority?
Under the general direction of the Chief Administrative Officer for the High-Speed Rail Authority (Authority), the Chief of Procurement and Document Control Services is responsible for overseeing the Authority’s Document Control, Records Management, Contracts and Procurements, and Process Improvement functions. The incumbent ensures the direction of the Authority and each Office’s strategic goals and objectives by developing policies and procedures and implementing programs. Through subordinate managers, the Chief provides oversight and management of branch staff. The CEA responds to concerns and issues raised by the Authority’s Board of Directors and Executive Staff, Legislative staff, the California State Transportation Agency (CalSTA), customers, and stakeholders, addresses evolving opportunities, and engages in strategic action to fulfill the Authority priorities in an ever-changing environment. The incumbent will maintain employee relations and will promote customer satisfaction and quality service and will initiate or recommend changes that promote innovative solutions to meet customer needs.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position works primarily in the office, but limited telework may be available for California residents based on the requirements of the position.
Minimum Requirements
This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.- C. E. A.
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Please let us know how you heard about our position by taking this brief survey. Completing this survey is not required to be considered for this vacancy. https://www.surveymonkey.com/r/HCM6SCC
Department Website: https://hsr.ca.gov/jobs/
Special Requirements
- Describe your knowledge of the High-Speed Rail Authority’s organization and mission.
- Describe your leadership experience which demonstrates your ability to plan, organize, and direct multi-level staff. Include any policy development experience.
- Describe your knowledge and experience in overseeing the various aspects of the State of California’s contracts and procurement process, including contracts, purchase requests, and solicitations for proposals.
- Describe your knowledge and experience working in document control and records management. Include any experience in implementing standardized and integrated document control and records retention and management functions.
- Describe your knowledge of and experience working in process improvement functions. Include a description of any Lean Six Sigma experience.
- Describe an example from your professional career where you were working on a multi-functional project with several entities that ran into an issue or issues. In your example include your contribution to the project or group, how you collaborated with the team, the issue(s) you experienced, and what the outcome was.
For assistance in completing the SOQ, please reach out to the Human Resources contact below.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/18/2025Who May Apply
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see the above "Special Requirements" section for SOQ instructions.
Examination Qualification Requirements
Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.
General Qualifications
State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.Knowledge and Abilities
Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:
Please see attached duty statement for the knowledge and abilities.
These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):
CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.
CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.
CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.
Desirable Qualifications
- Extensive knowledge of current personnel policies, practices, trends, and strategic plans.
- Experience with policy and procedure development.
- Ability to analyze situations and adopt effective courses of action.
- Experience directing and motivating staff.
- Ability to express ideas and information in writing and orally clearly, accurately, and in an organized manner.
- Understand the importance of meeting business needs through innovative solutions.
- College degree in business administration, organizational development, operations management, or public administration.
- Ability to handle multiple tasks, be creative, highly motivated and handle rapidly changing priorities and demonstrate leadership ability.
Examination Information
The examination will consist of a review of each applicant’s application and Statement of Qualifications. A rating panel will rate the applications and Statement of Qualifications based on the identified desirable qualifications for the position and the competitive nature of each candidate’s relevant experience, knowledge, skills, and abilities. Therefore, it is critical that each applicant include specific information on how their experience, knowledge, skills, and abilities meet the desirable qualifications for the position.
If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.
A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.
The results of this examination will only be used to fill this position. Applications will be retained for twelve months.
Hiring interviews for the Job may be conducted with the most qualified candidates.
The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.
Special Testing Arrangements
Benefits
Application Information
The STD. 678 is required and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.
Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S.mail, parcel delivery or courier service, or in person, as set forth in this announcement.
If applying via postal mail or by dropping off your application, applicants must include JC-473540 and Chief of Procurement and Document Control Services, 311-240-7500-001 in the 'Job Title' section of the STD. 678 to be considered for this position.
Location
The High-Speed Rail Authority headquarters building is located in downtown Sacramento on the corner of 8th and L Street. We are located one block away from the 8th and Capitol light rail stop,as well as the 7th and Capitol light rail stop. The building is also within walking distance of DOCO, the California State Capitol Park, a farmer’s market during summer months, and Old Sacramento.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
