What are the responsibilities and job description for the STAFF SERVICES MANAGER III position at CA High Speed Rail Authority?
Under the general direction of the Chief of Contract Administration, the Staff Services Manager III (Supervising Contract Administrator) plans and organizes the administrative component of the California High-Speed Rail Authority’s (Authority) Program Delivery Support (PDS) along with State contract administration. Under the leadership of the Chief of Contract Administration, the Supervising Contract Administrator is responsible for developing policies and procedures to oversee the administrative section of the office. In addition, the Staff Services Manager III supervises a diverse team that includes a team in charge of labor compliance, contract support for the PCM contracts, and PDS administrative support staffing. The Staff Services Manager III also assists with cradle to grave contracting for commodities/direct purchasing section in relation to the construction of the High-Speed Rail program.
You will find additional information about the job in the Duty Statement.
Working Conditions
- This position works primarily in the office, but limited telework may be available for California residents based on the requirements of the position. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.
**This position occasionally travels statewide to other Authority sites.
While working on site, the incumbent works in a professional office environment, in a climate-controlled cubicle which may fluctuate in temperature and is under artificial light. Incumbent will be required to use a computer, mouse, and video display terminal and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, multi-task, adapt to changes in priorities and complete tasks or projects with short notice. Employees may be required to travel outside of their workstation to perform general tasks.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER III
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Please let us know how you heard about our position by taking this brief survey. Completing this survey is not required to be considered for this vacancy. https://www.surveymonkey.com/r/HCM6SCC
Department Website: https://hsr.ca.gov/jobs/
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/21/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Desirable Qualifications
- A minimum of 10 years of experience in state or federal contracting.
- Either FAC-C or DAWIA certified
- Previous warrant holder with the federal government.
- Experience with developing, implementing, and overseeing departmental policies and procedures.
- Comprehensive knowledge of contract administration, management, change management, and dispute resolution.
- Good communication skills and working relationships with management, other offices, federal, state, and local agencies, and private sector consultants, sub-consultants, and suppliers and their associations.
- Experience at the managerial level with extensive knowledge of principles, practices and trends of federal, state, and local government review processes, public administration, organization and management, including all applicable federal codes and regulations.
- Experience at the managerial level with demonstrated strong management, analytical, and decision-making skills and ability to work and communicate with diverse and multi-disciplinary staff, federal, state, and local officials and project stakeholders about issues regarding planning major construction, services, or commodity acquisitions.
- Experience at the managerial level with demonstrated exceptional written and oral communication skills.
- Ability to exercise political acumen to enable sound independent political judgments and to work effectively with diverse internal and external constituencies including the executive team and other top administrators.
- Experience with directing and motivating staff.
Benefits
The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://hsr.ca.gov/jobs/
Human Resources Contact:
Human Resources
(916) 669-6606
Recruitment@hsr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Office
(916) 324-1541
eeo@hsr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
APPLICATION INFORMATION
The STD. 678 is required and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.
Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.
If applying via postal mail or by dropping off your application, applicants must include JC-473894 and Staff Services Manager III, 311-615-4802-004 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)
Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time.
NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please click here to access the exam bulletin.
LOCATION
SACRAMENTO LOCATION: The High-Speed Rail Authority headquarters building is located in downtown Sacramento on the corner of 8th and L Street. We are located one block away from the 8th and Capitol light rail stop, as well as the 7th and Capitol light rail stop. The building is also within walking distance of DOCO, the California State Capitol Park, a farmer’s market during summer months, and Old Sacramento.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
