What are the responsibilities and job description for the ACCOUNTANT I (SPECIALIST) position at Ca Institution for Women?
Maintenance of all Incarcerated Person Trust Accounts includes daily operation of the computer software Trust Accounting and Canteen System (TRACS). Preparation of parole releases, receive releasing forms and request missing release forms from Records Department, confirm release dates if needed, print releasing forms daily as needed, monitor releases daily and weekly using Upcoming Release Date Reports. Complete release forms using information from the Incarcerated Person Trust Accounts. Complete the Incarcerated Person Release Listing form for each parole date. Request trust fund withdrawals for the releases from the Accountant Trainee. Request debit card activations and checks for paroles, holds, Patton State Hospital and Custody to Community Transitional Re-Entry Program (CCTRP) from Accounting Service Branch (ASB) in Bakersfield, California. Obtain activated debit cards from the Debit Card Custodian. Coordinate request for checks from the Check Custodians and obtain signatures from the authorized check signers. Contact Receiving and Release Department (R&R) to advise the releases are ready to pick up. Prepare transfer box with parole release paperwork and funds and transfer them to R&R staff. Receive signed releasing forms from R&R staff and contact them in case there are any discrepancies or signatures missing. Complete 27A Missing Signature Memorandum and have R&R staff or camp staff sign it as needed. Prepare reconciliation of debit cards released from CIW and camps and mail it to ASB in Bakersfield, California, via General Logistics Systems US, Inc., a parcel and freight delivery vendor. Receipt, log, and distribution of California Identification Cards and update the spreadsheet weekly. Receipt, log and distribution of Medi-Cal Cards and other Incarcerated Person property in the possession of the Accounting Department.
This advertisement is for a Accountant I (Specialist) position. Located at the California Institution for Women in Corona, San Bernardino.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
You will find additional information about the job in the Duty Statement.
Working Conditions
This is a correctional facility; you will come in contact with incarcerate persons.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ACCOUNTANT I (SPECIALIST)
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Commitment to California Model
Special Requirements
CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov.
Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/14/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other - Education: Completion of at least 12 semester hours of a professional accounting curriculum. Transcripts will need to be upload.
Desirable Qualifications
Benefits
Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx
This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Cynthia Quintana
(909) 597-1771 ext: 3403
cynthia.quintana@cdcr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO OFFICE
(909) 597-1771 ext: 5252
David.Villalobos@cdcr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Applicant Instructions
Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.
All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted:
- "To" and "from" dates (month/day/year)
- Hours worked per week
- Private sector job titles
- Supervisor name and phone number
- Job duties performed
- State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles).
Additional Information regarding this recruitment
- Various methods of appointments may be considered, unless specified in this advertisement. All methods of eligibility” includes list, transfer, and T&D.
- This advertisement may be used to fill other vacancies that occur during the validity of the candidate pool established from this recruitment.
- Applicants should have eligibility to be appointed by the final file date of this advertisement and should maintain eligibility in order to be considered for an interview.
- Incomplete applications will be screened out.
- Salary posted is the base pay for the classification; various salary ranges may be included. A final salary placement will be made at the time of appointment.
- Some classification will require a physical prior to appointment.
- Departments are not required to contact all candidates with list eligibility; therefore, candidates are encouraged to search for vacancies they may be eligible for and apply.
- Appointments may be subject to Hiring Freeze exemption, clearance of the State Restriction of Appointment, Reemployment list and Departmental Restriction of Appointment list.
- Positions filled as limited term or as a Training and Development may become permanent.
- All applications will be screened (based on information provided on your application) and only the most qualified will be interviewed. Therefore, please be as thorough as possible when filling out applications.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
