Supervisor-Accounts Payable

Job Description

Position Overview:

The Accounts Payable (AP) Supervisor will be responsible for overseeing and managing the daily activities of the accounts payable department in a manufacturing environment. The role involves supervising AP staff, ensuring the accuracy and efficiency of invoice processing, statement reconciliation, open receipt validation, managing vendor relationships, and supporting the timely and accurate recording of company liabilities. The AP Supervisor will work closely with Procurement department, Plant operations and Finance personnel to ensure smooth financial operations while maintaining compliance with company policies and procedures.

Key Responsibilities

• Supervise Accounts Payable Team:
• Lead, mentor, and train a team of Accounts Payable Representatives.
• Assign tasks and monitor workflow to ensure the timely processing of all invoices, receipts, and statements.
• Provide ongoing support and guidance to team members, promoting a collaborative work environment.
• Conduct performance evaluations and recommend training and development initiatives to improve team performance.
• Invoice Processing and Vendor Management:
• Oversee the accurate processing of accounts payable invoices, ensuring proper coding to the correct general ledger accounts.
• Ensure that vendor invoices are processed in a timely manner, adhering to payment terms and company policies.
• Approve and review invoices processed through an ERP workflow program, ensuring the accuracy of approvals, payment amounts, terms, and documentation.
• Manage relationships with vendors to resolve any issues regarding invoices, discrepancies, or payment disputes.
• Reconciliation and Reporting:
• Prepare and submit AP reports for monthly, quarterly, and annual year over year comparison statements.
• Prepare metric and productivity related reports to share with AP team members to ensure productivity and accuracy goals are met each month.
• Work with other departments (such as purchasing and receiving) to ensure that invoices match purchase orders and receiving reports.
• Process Improvement & Compliance:
• Continuously evaluate and improve AP processes to enhance efficiency and accuracy, using Invoice workflow programs and payment service portals for established suppliers.
• Ensure adherence to company policies, internal controls, and compliance with all relevant financial regulations.
• Assist in the implementation of automation tools and systems for improved AP functionality.
• Support the Department Director with ad hoc financial analysis and reports as required.
• Perform other duties as assigned by management.
  

Qualifications

• Education & Experience:
• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 3 years of experience in accounts payable or finance roles, with at least 1 year in a supervisory or leadership position.
• Experience in a manufacturing environment is a plus.
• Skills & Competencies:
• Strong understanding of accounts payable processes, procedures, and financial reporting.
• Experience with accounting software (Oracle, Unidata, Decade, Limble, Prime Revenue, etc.).
• Experience with interfacing programs (eg. Talend, EDI).
• Proficient in Microsoft Excel and other office applications.
• Excellent organizational, analytical, and problem-solving skills.,
• Strong attention to detail with a focus on accuracy and compliance.
• Ability to communicate effectively with internal teams and external vendors.
• Strong leadership and team-building abilities.
  

Shift

Full or Part Time

Full time

Cabinetworks Group (the “Company”) is an equal opportunity employer and we want to have the best available persons in every job. The Company makes employment decisions only based on merit. It is the Company’s policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

Cabinetworks Group is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.

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