What are the responsibilities and job description for the Accounts Payable Specialist position at CABVI?
CABVI is seeking an Accounts Payable Specialist to join our Business Office team. The Accounts Payable Specialist will process and maintain agency accounts payables using computerized system.
RESPONSIBILITIES INCLUDE:
- Receive, assemble, and maintain invoices/check requests and support in appropriate files. Review pertinent information on them for accuracy and follow-up with appropriate staff as needed.
- Verify and ensure appropriate signatures for approval are collected on all invoices as needed.
- Record vendor codes and GL account numbers on invoices/check requests and provide to Accounts Payable Lead for review, as needed.
- Give invoices that are ready to be entered to the Accounts Payable Clerk or enter them in the software as needed.
- Process weekly AP check run at least once a month, per rotation. Provide backup for process when needed.
- During check run, upload file with list of printed checks to bank website timely and accurately.
- Compile, review and submit ACH payments to the bank on their website and contact the bank with ACH totals.
- Timely review and approve or reject all payments submitted to the bank via Positive Pay.
- Enter payments into software after being submitted to the bank timely and accurately.
- Maintain copies of payment information in appropriate files.
- Ensure POs get closed/canceled following payment.
- Scan invoices related to certain accounts to additional folder for accounting. Ensure all invoices needed are saved appropriately.
- Set up new vendors and update vendor information as necessary.
- Update and maintain spreadsheets requiring vendor related information and create spreadsheets when necessary.
- Review vendor statements and address all outstanding items timely and accurately.
- Provide coverage for other business office staff, as needed.
- Complete A/P month end processing.
REQUIREMENTS INCLUDE:
- Associate degree in accounting or related field required. Minimum of three years’ accounts payable experience required.
- Must have excellent listening skills and ability to effectively respond to a variety of vendor requirements. Must have ability to effectively communicate and obtain information from staff.
- Must have excellent computer skills with an emphasis on Excel and database usage. Must be willing to learn new technology.
- Must have ability to prioritize demands and respond accordingly. Must maintain a strict adherence to CABVI’s mission statement and core values.
Reasonable accommodations may be made to enable individuals with disabilities to perform key job elements.
BENEFITS:
CABVI offers a generous benefit package along with a family friendly work environment. We offer three health insurance plans to choose from along with dental and vision insurance. A retirement benefit through a 403(b) is offered to include employee and employer contributions. We also have paid time off, paid holidays, mileage reimbursement, a fitness center accessible to CABVI employees, employer sponsored life insurance along with many other employee sponsored benefits.
Visit us at www.cabvi.org!
CABVI is an Equal Employment Opportunity employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data or any other legally protected status.
Job Type: Full-time
Pay: $23.50 per hour
Expected hours: 37.5 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $24
