What are the responsibilities and job description for the Office Administrator position at CADDi?
At CADDi, we are looking for a highly organized and motivated Office Administrator to be the core of our CADDi team in Chicago! As the main point of contact for all things office-related, you will play a crucial role in ensuring a smooth and efficient work environment for our employees. You will manage office operations, support employee engagement initiatives, and provide administrative assistance to various teams. This is an excellent opportunity for someone with a passion for creating a positive and productive workplace to join our growing team at CADDi, which has ample opportunities for growth.
What your days will look like:
Office Management:
What will a successful Office Administrator bring to the table:
At CADDi, we're committed to creating a work environment that fosters your well-being and professional development. Here are some of the benefits you'll enjoy as part of our team:
We are a diverse and inclusive workplace that values your unique talents and perspectives. We are committed to building a team that reflects the communities we serve.
Ready to join a passionate team and make a real difference in the future of Manufacturing in the US? Apply today, and let's talk.
What your days will look like:
Office Management:
- Serve as the primary liaison with building management and the leasing company
- Manage and maintain office supplies, equipment, and inventory
- Oversee the ordering and stocking of kitchen supplies
- Manage incoming and outgoing mail and shipments
- Maintain office organization and cleanliness
- Manage office calendar and schedule meetings
- Assist with onboarding new employees (pre-start communication, technical setup, first-day support)
- Help manage administrative tasks regarding company vehicles
- Plan and execute office events, including lunches, celebrations, and team-building activities
- Manage employee birthdays and anniversaries
- Assist with company-wide meetings and events
- Provide administrative support to various teams as needed
- Car maintenance management
- Manage documentation and follow-up for bi-weekly All-Hands meetings
- Assist with expense report processing and compliance
- Potentially assist with recruiting efforts (e.g., scheduling interviews, coordinating candidate communication) and executive administration for the leadership team
What will a successful Office Administrator bring to the table:
- You've had 3-5 years of experience in office administration under your belt, preferably in a startup or small company environment
- Strong proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.).
- Advanced Excel/Sheets skills. Strong email management skills
- Excellent verbal and written communication and interpersonal skills with the ability to build rapport and trust internally and externally
- You would call yourself proactive, self-motivated, and highly organized.
- You have strong problem-solving skills and attention to detail
- Ability to work independently and as part of a team
- Valid Drivers Licence
- Experience with reviewing contracts (leasing agreements, vendor contracts)
- Event planning experience
- Experience with recruiting or HR coordination
- Competitive Office Administrator salary in the Chicago market with company-paid healthcare benefits, 401k matching, generous time off, and work/life balance
- In-depth experience in what it takes to grow a successful business in a tech start-up environment here in Chicago
- Opportunity to contribute to developing and implementing a winning office and people strategy where you will put your stamp on the foundation of the People team at CADDi moving forward in the US
- Exposure to cross-functional collaboration and leaders within a growing startup environment where your voice will be heard
- The chance to directly impact employee satisfaction, retention, and business growth, helping our businesses succeed and grow in the US
At CADDi, we're committed to creating a work environment that fosters your well-being and professional development. Here are some of the benefits you'll enjoy as part of our team:
- Comprehensive Health Benefits: We provide 100% company-covered employee comprehensive health insurance, including medical (UnitedHealth), dental (Principal), and vision (VSP) to keep you and your family healthy
- Ownership & Rewards: Be a part of our success story with a competitive stock options plan
- Financial Security: Start saving for your future with our 401k plan, featuring a generous 4% company match starting on day one
- Generous Time Off: Maintain a healthy work-life balance with 15 days of paid time off, five dedicated sick days, and ten company holidays to celebrate throughout the year
- Thriving Culture: We foster a vibrant work environment with delicious company lunches, engaging events, and healthy drinks and snacks to keep you fueled. Celebrate your achievements with us at quarterly events and holiday gatherings
- Learning & Development: We invest in your growth by providing opportunities to join professional organizations, attend industry conferences, and participate in various learning initiatives
- Financial Incentives: Benefit from commuter and parking benefits to simplify your daily commute. We also offer referral bonuses to help you spread the word about exciting opportunities at CADDi
We are a diverse and inclusive workplace that values your unique talents and perspectives. We are committed to building a team that reflects the communities we serve.
Ready to join a passionate team and make a real difference in the future of Manufacturing in the US? Apply today, and let's talk.
Salary : $60,000 - $80,000
