Wealth Management Sales Assistant

Summary
This Sales Assistant position is responsible for managing the existing client base to allow the
Investment Reps to spend much of their time obtaining new clients. Performs a variety of duties
including copying, maintaining office files, scanning, binding presentations, distributing mail, supply
orders, and answering and screening telephone calls. Supporting multiple advisors in the department
in all aspects of client service and business development. This position requires a high degree of
attention to detail, operational efficiency, and intuitive thinking.

Essential Job Duties
Specific job duties include, but are not limited to:

• Expected to learn, understand, and continually monitor all compliance requirements of the

department.

• Must be able to always provide the highest level of client service/support.
• Data entry of prospect and client information into CRM and Document Management systems.
• Miscellaneous communication via phone or email with custodians, clients, or prospects.
• Communicating with prospects, clients, and centers of influence via thank you letters, birthday,

and holiday cards.

• Perform general administrative duties: copying, maintaining office files, scanning, binding

presentations, distributing mail, supply orders, and answering and screening telephone calls.

• Prepare proposals using proprietary software applications that require an intermediate to

advanced level of knowledge.
Minimum Qualifications

• High school graduate or equivalent with at least one year of banking and two years of experience

as an administrative assistant or a minimum of four years of experience as an administrative
assistant.

• A Bachelor’s degree with an emphasis in business or finance is preferred.
• Willingness to obtain Series 7, Series 66, and state insurance licenses.
• Willingness to obtain the Financial Paraplanner Qualified Professional - FPQP® designation.
• Excellent client service skills
• Strong interpersonal and communication skills
• Good aptitude for research
• Self-motivation, flexibility, and ability to take initiative.
• Strong analytical ability related to problem-solving.
• Superb organizational ability with a tremendous focus on details, accuracy, and follow-through.
• Ability to effectively prioritize and multi-task in a high-pressure administrative environment.
• High-quality standards, team-oriented and dependable
• Stable work history
• Professional demeanor
• Ensure confidentiality with respect to all information pertaining to clients.
• Ability to learn and adapt to changes in technology.