What are the responsibilities and job description for the Administrative Assistant - Storage position at Cadogan Tate?

Job Description

Description

Cadogan Tate New York Limited has an open position for a career-orientated Administrative Assistant within the Storage Department. The essential duties of the role is to support the Operations department with general administrative and data entry responsibilities. This role would ideally suit a candidate with an interest in logistics within the fine art industry, or a data entry specialist. We are predominantly looking for a candidate to provide support to the Storage Department. To assist the electronic recordings, billings accounts of private and commercial storage accounts through our custom inventory database.

This is a busy office, and the team are highly professional and well spirited. This is a full time position and after a successful introductory period we would provide excellent benefits such as 4 weeks split PTO package, contributed healthcare, contributed 401K plan, a free gym membership apart of our wellness program and more. The position is hourly based, and hours are Monday through Friday 9.00am to 5.30pm. This is a full-time permanent position in office. The candidate must have proof of authorization to work in the U.S.

Key Responsibilities

Provide support to the Inventory and Storage Teams
Cataloguing and uploading images of items on Moveware and The Studio
Update data for object references, including the object description, uploading images, adding object reference numbers and components as required, accurately and efficiently
Proper handling of art objects, fragile and artistic material, antique and fine furniture
Preparation of condition checks and condition reports as needed
Able to work and communicate effectively with a small crew
Ensure a high degree of detail and focus on every job
Support Storage Manager with managing inventory
Supporting Storage / Studio team with their day to day workload, including the setting up of client files, creating purchase orders, entering Moveware data, producing bills of ladings and generating invoices
Familiarity with The Studio website and Client portal to advise and troubleshoot
Ensuring the department calls are handled in a prompt and professional manner
Assisting your Supervisor and Fine Art Services Team when required
Providing excellent customer service at all times
To maintain files in accordance with company protocols and procedures
Use all resources available to ensure the highest customer satisfaction
Ensure a high degree of detail and focus on every job

General

Ensure compliance with all HR policies and procedures, and all other Company policies and procedures in place

Adhere to all Health & Safety policies and procedures

To act at all times in the best interests of Cadogan Tate, its customers and its employees

Skills, Knowledge and Expertise

Thorough knowledge of the art logistics / interior design services industry

Ability to work well under pressure, to cost and time constraints

Exceptional relationship management skills and the ability to build and grow connections with people of all types and backgrounds

Efficiently coordinate shipments with other departments

Excellent problem-solving skills, able to use intuition to resolve any issues and complaints from the client

Highly organized and detail orientated, with the ability to keep multiple projects and client engagements active at once

Ability to thrive in a fast paced, multifaceted work environment

Proficient in Microsoft Office and internal computer systems – Moveware / iLive (training will be provided)

Excellent email etiquette and a good telephone manner that is polite and courteous at all times

Demonstrates good communication skills both written & spoken

Has excellent time management and organizational skills - Able to multi-task as required

Team player, able to work with all levels of staff in a dynamic environment

Comfortable in a results-driven workplace

Data entry experience

Ability to communicate fluently in written and spoken English

Professional appearance and demeanor

Benefits

Contributed Medical, Dental and Vision

401(k) with company match

FSA & TRA

Life Insurance

Competitive PTO Package

Abenity Discount Program

Gym Membership

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