What are the responsibilities and job description for the Administrative Assistant position at Cadogan Tate?
Job Description
Job Description
Description
Cadogan Tate New York Limited has an open position for a career-orientated Administrative Assistant within the Client Services department. The essential duties of the role is to support the Auction House Team and Client Operations department with general administrative and data entry responsibilities. This role would ideally suit a candidate with an interest in logistics within the fine art industry. We are predominantly looking for a candidate who can provide administrative support to our growing team.
This is a high achieving and well-paced office, the team are highly professional and spirited. This is a full time position and after a successful introductory period we would provide excellent benefits such as;
Contributed Medical, Dental and Vision
401(k) with company match
Competitive 4 Weeks PTO Package
FSA & TRA
LTD & STD
Gym Membership - Wellness Program
Life Insurance
Abenity Discount Program
The candidate must have proof of authorization to work in the U.S.
Key Responsibilities
Supporting our Account Management team day-to-day, inclusive of setting up job files, raising purchase orders, entering Moveware data, producing Bills Of Lading and generating invoices. Providing similar support to our Storage / The Studio team, as required.
Ensuring client calls & emails are actioned in a prompt and professional manner
Assisting your Direct Supervisor, General Manager and Director, as required
Providing an exceptional customer experience at all times
Maintaining files and all communications in accordance with company protocols and procedures
Use all resources available to always ensure an outstanding customer experience
Ensure a high degree of detail and focus on every job
General
Ensure compliance with all HR and other Company policies and procedures that are in place
To act in the best interests of Cadogan Tate, its customers and its employees, at all times
Skills, Knowledge and Expertise
Bachelor’s degree
Working knowledge of our fine art industry
Ability to work well under pressure, to cost and time constraints
Evolving problem-solving skills, able to use intuition to resolve any issues and complaints from the client
Highly organized and detail orientated, with the ability to keep multiple projects and client engagements active at the same time
Ability to thrive in a fast paced, multifaceted work environment
Proficiency in Microsoft Office and internal computer systems – Moveware / The Studio (training will be provided)
Professional email etiquette and telephone mannerisms that maintain politeness and courtesy at all times
Excellent time management and organizational skills - Ability to multi-task, as required
Team player, able to work with all levels of staff in a dynamic environment
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