Senior Contract Administrator

Senior Contract Administrator (Site Lead)

U.S. Department of Air Force

Mission: 355 CONS provides full spectrum contracting support to all 355 Wing units and

mission partners assigned to DMAFB.

Place of Performance: 355 CONS, 3180 S Craycroft Rd, Davis-Monthan AFB, AZ 85707

Period of Performance: One year with an additional four (4) twelve (12) month option periods from the time of award.

Schedule: The contractor employees will perform services during normal hours of operation for 355 CONS, from 7:30 a.m. to 4:30 p.m., Monday through Friday, with a 1-hour lunch break. The CO may adjust working hours to accommodate mission requirements. Contractor personnel will not work more than 40 hours per week.

Requirements:

• 10 Years of contracting experience within a Federal Government Agency, with a *preferred experience in the Department of Air Force contracting.
• Experience must include at least 3 years at base level support; purchasing commercial supplies and services and minor construction. *Preferred experience in construction contracting.
• DAWIA Contracting Professional or FAC-C Professional or equivalent.
• U.S. Citizen.
• Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.). Additionally, contractor employees assigned construction contracts will be required to attend site visits and complete labor checks. As a result, the contractor employees may be required to walk up to 1 mile or stand for up to 1 hour at a time.

Additional Required Knowledge and Skills:

• In addition to the experience and educational requirements described, the senior contract administrator shall clearly possess the following knowledge and skills:
• Ability to communicate effectively, both orally and in writing.
• Ability to conduct comprehensive research and analysis of technical and cost or pricing data.
• Ability to read and interpret acquisition policies, regulations, and directives.
• Ability to provide clear leadership, technical direction, and guidance to all lower-level contractor acquisition personnel.

Duties and Responsibilities will include but are not limited to the following:

355 Contracting Squadron (CONS) has a need to acquire Contracting Support Specialists to assist in the preparation of requirements, solicitations, awards, modifications, and closeouts for Services, Supplies and Construction requirements. Services to be performed include but are not limited to providing contracting support to 355 CONS and the units supported by Davis-Monthan Air Force Base (DMAFB).

• Safeguard all information in accordance with FAR 3.104.
• Assist in development and execution of approved acquisition strategies.
• Assist in preparation of file documentation applicable to competitive and noncompetitive procurements for Contracting Officer (CO) review and approval.
• Provide advice, recommendations, research, and analysis to support Contracting Officer decisions regarding contractual issues.
• Prepare electronic synopsis announcements for issuance by the CO.
• Assist in preparation of task orders and modifications, as well as solicitations and amendments to solicitations for approval and issuance by the CO.
• Assist in preparation of source selection material and subsequent reports.
• Assist in development of evaluation criteria, track pre-award task order milestones and status, source selection plans, and award fee plans.
• Assist source selection teams in evaluation of proposals IAW FAR Part 15 and applicable supplements and AF Guidance.
• Assist in the preparation of draft briefings, correspondence, agency reports and draft legal documents.
• Construct agency reports and draft other legal correspondence/documents in response to protest actions or other claims against the agency.
• Enter, review, and update contractual documentation in the contract writing system(s) and any specialized database(s).
• Support meetings, conferences, and site visits as required.
• Assist in preparation of spreadsheets of Contractor proposals and perform other analyses to support technical and price/cost evaluations of Contractor proposals.
• Track milestones.
• Assist in closeout of contracts, task orders, delivery orders, and BPA Calls.
• Review, accomplish research, draft proposed responses and make copies in support of a variety of taskings to include Freedom of Information Act (FOIA) requests, Agency Reports and other responses to Inspector General/General Accounting Office (IG/GAO) requests, Congressional Inquiries and other inquiries.
• Provide general administrative support to Contract Negotiators/Contracting Officers to include file preparation for new awards and modifications, drafting required documents to accomplish proper contract administration, response to management queries, and making copies of documents, as needed.
• Assist in distribution of contractual documents.
• Coordinate with the Defense Finance and Accounting Service (DFAS) or other paying activities to ensure timely payment of vouchers and obligation/de-obligation of funds.
• When a modification must be issued to obligate funds and/or de-obligate funds, the contractor shall provide recommendations to the Contracting Officer.
• Access, populate, and analyze information in databases per local guidance.
• Assist in preparation for discussions/communications with offerors.
• Under no circumstances shall a contractor employee complete any action that would be considered an inherently governmental function in accordance with FAR 7.503 or its supplements.

*Additional Task:

The contractor employee who fills the senior contract administrator position will act as the Site Lead.

The Site Lead will be responsible for the performance of contractor-provided services. The Site Lead must have full authority to act for the contractor on all matters relating to the daily operation of the contract and may be a contractor employee providing contract services. The contractor will designate this individual, in writing (name and phone number), to the CO and the Government Contracting Officer's Representative (COR) before the contract start date. An alternate Site Lead may be designated, and the contractor will identify those times when the alternate is the primary Site Lead.