What are the responsibilities and job description for the Maternity Leave Administrative Assistant position at Cady Oil Company?
- Seeking an assistant to facilitate our business manager’s maternity leave
- Expected start date in April 2025 (flexible, looking to allow for several weeks for training)
- Temporary position, expected duration of approximately 3 months; open to designing this time frame to benefit both parties; there is potential to extend job for the right hire
- Flexible scheduling available, wide estimate of 12-20 hours per week, to be discussed/designed with the hire
- Position open to college interns, moms that only have a limited window of time to work around caring for children, candidates looking for more experience in an office while looking for a full time position, etc. We are a small business and creativity and flexibility are key for us.
- Our business is primarily diesel fuel & gas distribution, with complimentary packaged oil sales and IDOT truck & trailer inspection service
- Candidate will be in a very hands on role running a small business; tasks will range from administration, bookkeeping, accounting, HR and logistics management
- Candidate must be very comfortable using a computer; request experience in general programs like Word, Excel, email, etc, and if possible experience in a bookkeeping software of some kind (Quickbooks, etc).
- Ideal candidate will be a quick learner, comfortable toggling between multiple applications and self sufficient to use company resources to find information
- Ideal candidate will have good communication skills to help filter and streamline verbal, paper & electronic data between manager and the other members of our team
- Top tasks:
- Recognize and communicate identified priorities to manager
- Supporting the team as needed in manager’s absence
- Ideal candidate will aim to learn enough about our system and be able to use our resources, to then exercise discretion to identify items that need to be escalated or further reviewed by manager
- Role will include answering phones, assisting walk in customers and other general office administration;
- Examples:
- Post customer orders & inquiries
- Take credit card payments over the phone, process the payment, send customer receipts
- Handle house charge or over the counter walk in purchases
- Filing / scanning / copying / mailing / etc
- Processing electronic & paper documentation, and getting it to the right person or place
- Stepping in to double check set formulas and check points on manager’s behalf
- Data entry
- Role will include some invoice generation on manager’s behalf, specifics to be determined as we organize tasks amongst the team
- Light errands may be requested to pick up mail from the post office and shuttle paperwork for manager in the first couple of weeks after the baby arrives (mileage will be paid for these errands)
Job Type: Part-time
Pay: From $19.00 per hour
Expected hours: 12 – 20 per week
Ability to Commute:
- Peoria Heights, IL 61616 (Required)
Work Location: In person
Salary : $19