Medical Education Program Coordinator

Position Title: Medical Education Program Coordinator – Scholarship and Curriculum

Reports To: Residency Program Manager

Works Directly With: GME Manager, Residency Director

Location: Cahaba UAB Family Medicine Residency (Multiple Campuses)

FLSA Status: Exempt

Position Summary

The Medical Education Program Coordinator – Scholarship and Curriculum plays a key role in supporting the academic mission of the Cahaba UAB Family Medicine Residency. This position ensures the effective development, organization, and administration of residency curriculum, scholarly activity, and educational programs. The coordinator will work closely with faculty, residents, and administrative staff to manage curriculum implementation, scholarly activity tracking, journal club facilitation, IRB submissions, and resident academic performance support.

This position does not require a Ph.D. but does require a strong background in medical education, academic administration, or a related field. Ideal candidates will have strong organizational skills, experience in education or research coordination, and the ability to facilitate the scholarly and curriculum components of a complex residency program.

Essential Duties and Responsibilities

Curriculum Development and Management

• Assist faculty in the creation, revision, and maintenance of rotational curricula for family medicine residents.

• Organize, structure, and update curriculum documents, ensuring accessibility for faculty and residents.
• Support faculty in managing lecture schedules, tracking assignments, and maintaining adherence to the core family medicine curriculum.

• Coordinate onboarding materials for incoming residents related to educational expectations.

Scholarly Activity Oversight

• Assist residents in meeting scholarly activity requirements, including facilitating journal clubs, case report submissions, and conference presentations.

• Track and document resident scholarly activity progress using a structured rubric.
• Provide organizational support for the residency’s year-long journal club, including article selection, scheduling, and logistics.

• Support residents and faculty in preparing manuscripts, abstracts, and poster presentations.

Resident Performance Support

• Assist in tracking in-training exam performance and coordinating individualized learning plans for residents needing additional academic support.

• Implement and optimize flipped classroom curricula for self-paced resident learning.

• Meet with residents requiring additional guidance in board preparation, tracking progress, and reporting concerns to faculty leadership.

Research and Grant Support

• Support residents and faculty with Institutional Review Board (IRB) submissions and research compliance.

• Maintain records for IRB applications and assist with research-related administrative tasks.
• Provide minor grant writing support as needed for research and educational initiatives.

• Assist with grant reporting requirements related to residency educational programs.

Other Responsibilities

• Serve as an educational resource for faculty and residents on curriculum and scholarly activities.

• Facilitate communication and collaboration between residents, faculty, and administrative staff to ensure a cohesive educational experience.

• Participate in program-wide academic meetings and provide support as needed for program evaluation and continuous quality improvement.

Minimum Qualifications

• Master’s degree in Public Health, Education, Medical Education, Healthcare Administration, or a related field.

• Strong organizational and administrative skills with experience managing academic or educational programs.
• Familiarity with medical education, scholarly research, or curriculum development preferred.
• Experience with literature review, journal club facilitation, or research project management is a plus.
• Proficiency in Microsoft Office, Google Suite, and document management systems.

• Ability to work independently and collaboratively within a team.

Preferred Qualifications

• Experience working in graduate medical education or healthcare-related academic settings.

• Knowledge of IRB processes and research compliance procedures.
• Strong communication and interpersonal skills for working with residents, faculty, and academic leadership.

• Prior experience in grant writing or research coordination.

Work Environment & Schedule

• Full-time, in-person role.

• Occasional travel between Cahaba UAB Family Medicine Residency campuses may be required.

• Regular interaction with faculty, residents, and program leadership.