Preconstruction Administrator

Overview
We are seeking a detail-oriented and proactive Administrator to join our dynamic team. The ideal candidate will play a crucial role in supporting preconstruction operations and administrative functions within our organization. This position requires strong organizational skills, effective time management, and familiarity with construction management software. The Administrator will be responsible for ensuring smooth operations and facilitating communication among team members.

Duties

1. Oversee the ‘bids’ email, directing questions and inquiries to the proper parties.

2. Answer incoming calls related to preconstruction and direct to the proper individuals.

3. Inbound all bids received, including organization by project.

4. Monitor pre-established networks for potential projects or addendums.

5.

6. Maintain Preconstruction Calendar with key dates and meetings, such as bid dates, pre-bids, walkthroughs, etc.

7. Assist the Director of Preconstruction in managing the calendar for appointments, meetings, and other travel arrangements.

8. Submit bonding and insurance requests to the broker in collaboration with Director of Preconstruction.

9. Assist Director of Preconstruction in preparation of submittals and documentation for bids and other project needs.

10. Delivering bids, as needed.

11. Maintain and regularly upkeep the company resume, including project status sheets, in conjunction with the Business Development Specialist.

12.

13. Assist Director of Preconstruction with preparation of meeting agendas and deliverables.

14. Assist the Office Manager, as needed, with the planning and coordination of office and project-related events.

15. Oversee and maintain the company’s Prequalified and Preferred Subcontractor List in conjunction with the Director of Preconstruction.

16. Assist in any logistical or last-minute needs on bid day.

17. Follow and abide by all company policies and procedures as laid out in the company handbook.

18. Continue to expand and develop knowledge regarding the subject matter through professional development, courses, or other avenues.

19. Commit to and abide by company values.

Requirements

1. High School Diploma or Equivalent

2. Computer Skills

3. Some Administrative Experience Preferred

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Compensation Package:

• Bonus opportunities
• Weekly pay

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Rolla, MO 65401 (Required)

Ability to Relocate:

• Rolla, MO 65401: Relocate before starting work (Required)

Work Location: In person

Salary : $45,000 - $60,000