What are the responsibilities and job description for the Executive Assistant to the Board President/Board of Directors position at CAIPA MSO?
Description
The role of the Executive Assistant is to support the Board President and Board Members by serving as the point of contact among executives and performing various administrative tasks. This role contributes to the efficiency of our business by providing personalized and timely support to the Board.
Essential Duties And Responsibilities
The role of the Executive Assistant is to support the Board President and Board Members by serving as the point of contact among executives and performing various administrative tasks. This role contributes to the efficiency of our business by providing personalized and timely support to the Board.
Essential Duties And Responsibilities
- Calendar: Schedules and send reminders of meetings for the Board President and Board Members.
- Meeting agenda preparation: Works closely with Board President, Board Members, and Executive Team to develop meeting agendas focusing on key discussion topics.
- Preparation and holding of board meetings: Organizes and oversees the smooth flow of board meetings, ensuring that all logistics, documents, and requirements are handled.
- Minute-taking: Maintains the organization’s records, the proceedings of board meetings, context, deliberations, and voting outcomes.
- Communication and coordination: Acts as primary contact for each board member, communicating meeting notices and sharing documents.
- Information hub for governance issues: Collects and reports governance-related information to support compliance and audits.
- Action item tracking: Tracks and ensures timely completion of action items from meetings.
- Bachelor's degree, preferably in Business Management/Administration.
- 2 years’ related experience.
- Proficiency in office management and administrative skills.
- Excellent communication, interpersonal and collaboration skills.
- Highly organized and detail oriented.
- Good problem-solving skills.
- Microsoft Office competency.
- Bilingual (English and Chinese) preferred.
- Experience with HMO models preferred.
- Competitive Health Benefits including Medical, Vision, Dental and Life Insurance
- 401k retirement plan with a 6% corporate match
- Paid Time Off
- 13 Paid Holidays
