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Civil Rights Administrative Coordinator - Temporary

CAIR LA
Anaheim, CA Temporary
POSTED ON 3/14/2025
AVAILABLE BEFORE 3/13/2030

Civil Rights Administrative Coordinator - Temporary

CAIR-LA seeks a temporary, full-time, Administrative Coordinator, beginning approximately early to mid-May 2025 and ending approximately September 2025.

Work Location: Anaheim, CA

Term: Full-time - Temporary, occasional evening and weekends required

Position Status: Non-Exempt

Pay Range: $23-27/hour, commensurate with experience

Reports to: Civil Rights Managing Attorney


About the Role: The Civil Rights Administrative Coordinator acts as the first point of contact for the Civil Rights Department and will support our day-to-day operations through a variety of tasks to manage our incoming communications, client intakes and correspondence, and to ensure the smooth and efficient operation of the department. The ideal candidate will be detail-oriented, self-motivated, highly organized and proactive, and capable of multitasking in a fast-paced environment.


Generous Benefits: CAIR-CA will pay 100% of health insurance for eligible employees and their dependents for temporary full-time work under 12 months. 3% employer-matched retirement plan, 5 paid sick days, and 4 hours holiday pay for work scheduled on holidays, hybrid work is currently offered.


RESPONSIBILITIES:

  • Responding to all incoming communications including answering phone calls, maintaining the department's voicemail box and email inbox, and properly following up with intakes received online.
  • Directing incoming communications to appropriate staff as needed.
  • Conducting initial legal intakes and following up with clients and potential clients via phone, email, and text.
  • Drafting and sending out client correspondence, including retainers, referrals, and closing letters.
  • Mailing outgoing correspondence and overseeing incoming mail distribution, review, scanning, processing, and filing.
  • Organizing and maintaining all department documents including scanning, uploading, and filing physical and electronic copies.
  • Assist with calendaring and scheduling internal and external meetings.
  • Supporting grant deliverables including timely collecting and reporting data and statistics.
  • Supporting litigation efforts as needed.
  • Supporting intern and clerkship recruitment efforts and supervision as needed.
  • Supporting Operations with the onboarding of new department hires, clerks, and interns and organizing onboarding schedules and training.
  • Maintain and update department contact and referral lists and resources.
  • Assisting with organizing special civil rights events, forums, and outreach efforts.
  • Providing additional support to civil rights staff with other office tasks as needed.
  • All CAIR staff are required to help with fundraising efforts as required.
  • CAIR staff may be required to attend some weekend or weekday evening events.

QUALIFICATIONS:

  • At least one to three years of experience in operations or administrative coordination.
  • Nonprofit work experience (preferred).
  • Experience working with the American Muslim community and/or working with people from diverse cultural and socio-economic backgrounds and/or non-profit organizations (preferred).
  • Working knowledge of Microsoft Office Suite.
  • Superb organizational and time management skills, with a strong attention to detail.
  • Excellent verbal and written communication skills.
  • Professional integrity and ability to maintain confidentiality of sensitive data.
  • Strong organizational skills, detail-oriented, ability to multi-task, and meet deadlines.
  • Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment.
  • Ability to interface with community members, clients, and potential clients with a high degree of professionalism and care.
  • Personal accountability and ability to take initiative and direction.
  • Access to a working vehicle and the ability to drive throughout the Greater Los Angeles Area.
  • A strong commitment to civil rights and CAIR's mission.
  • Conversational proficiency in Arabic, Farsi or Urdu (preferred but not required).

TO APPLY: Submit cover letter and updated resume

Equal Employment Opportunity: CAIR-CA is an equal-opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.



Salary : $23 - $27

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