What are the responsibilities and job description for the Civil Rights Administrative Coordinator - Temporary position at CAIR LA?
Civil Rights Administrative Coordinator - Temporary
CAIR-LA seeks a temporary, full-time, Administrative Coordinator, beginning approximately early to mid-May 2025 and ending approximately September 2025.
Work Location: Anaheim, CA
Term: Full-time - Temporary, occasional evening and weekends required
Position Status: Non-Exempt
Pay Range: $23-27/hour, commensurate with experience
Reports to: Civil Rights Managing Attorney
About the Role: The Civil Rights Administrative Coordinator acts as the first point of contact for the Civil Rights Department and will support our day-to-day operations through a variety of tasks to manage our incoming communications, client intakes and correspondence, and to ensure the smooth and efficient operation of the department. The ideal candidate will be detail-oriented, self-motivated, highly organized and proactive, and capable of multitasking in a fast-paced environment.
Generous Benefits: CAIR-CA will pay 100% of health insurance for eligible employees and their dependents for temporary full-time work under 12 months. 3% employer-matched retirement plan, 5 paid sick days, and 4 hours holiday pay for work scheduled on holidays, hybrid work is currently offered.
RESPONSIBILITIES:
- Responding to all incoming communications including answering phone calls, maintaining the department's voicemail box and email inbox, and properly following up with intakes received online.
- Directing incoming communications to appropriate staff as needed.
- Conducting initial legal intakes and following up with clients and potential clients via phone, email, and text.
- Drafting and sending out client correspondence, including retainers, referrals, and closing letters.
- Mailing outgoing correspondence and overseeing incoming mail distribution, review, scanning, processing, and filing.
- Organizing and maintaining all department documents including scanning, uploading, and filing physical and electronic copies.
- Assist with calendaring and scheduling internal and external meetings.
- Supporting grant deliverables including timely collecting and reporting data and statistics.
- Supporting litigation efforts as needed.
- Supporting intern and clerkship recruitment efforts and supervision as needed.
- Supporting Operations with the onboarding of new department hires, clerks, and interns and organizing onboarding schedules and training.
- Maintain and update department contact and referral lists and resources.
- Assisting with organizing special civil rights events, forums, and outreach efforts.
- Providing additional support to civil rights staff with other office tasks as needed.
- All CAIR staff are required to help with fundraising efforts as required.
- CAIR staff may be required to attend some weekend or weekday evening events.
QUALIFICATIONS:
- At least one to three years of experience in operations or administrative coordination.
- Nonprofit work experience (preferred).
- Experience working with the American Muslim community and/or working with people from diverse cultural and socio-economic backgrounds and/or non-profit organizations (preferred).
- Working knowledge of Microsoft Office Suite.
- Superb organizational and time management skills, with a strong attention to detail.
- Excellent verbal and written communication skills.
- Professional integrity and ability to maintain confidentiality of sensitive data.
- Strong organizational skills, detail-oriented, ability to multi-task, and meet deadlines.
- Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment.
- Ability to interface with community members, clients, and potential clients with a high degree of professionalism and care.
- Personal accountability and ability to take initiative and direction.
- Access to a working vehicle and the ability to drive throughout the Greater Los Angeles Area.
- A strong commitment to civil rights and CAIR's mission.
- Conversational proficiency in Arabic, Farsi or Urdu (preferred but not required).
TO APPLY: Submit cover letter and updated resume
Equal Employment Opportunity: CAIR-CA is an equal-opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.
Salary : $23 - $27
