What are the responsibilities and job description for the Administrative Assistant position at Cajun Industries?
More information about this job
Overview
The Administrative Assistant will perform a variety of administrative and clerical tasks and provide support to supervisors, co-workers, and employees. Will assist in carrying out daily office needs and manage general administrative activities in order to facilitate efficient operation of their division.
Responsibilities
*The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.
- Answer and direct phone calls
- Write and distribute email, correspondence memos, letters, faxes and forms
- Schedule and organize meetings, travel, conferences, and department activities
- Utilize software including Viewpoint and PVault, including data entry
- Assist in the preparation and delivery of regularly scheduled reports
- Maintain an efficient filing system
- Scan business related paperwork into imaging system and attach/index into proper file
- Process ingoing and outgoing mail
Qualifications
Physical
- Occasionally required to lift up to 25 pounds
- Regularly required to talk or hear
- Frequently required to walk, sit, and reach with hands and arms
- Subject to repetitive use of hands/arms
- Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
- Vision requirements include close vision, distance vision, and ability to adjust focus
- Will need to be able to perform sedentary work
Mental
- Must have the ability to direct others and communicate effectively with other management/ supervision
- Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policies
- Ability to use math/complete calculations
- Must be able to concentrate amid distractions and remember details
- Must have attention to detail and problem solving skills
- Ability to use computer, keyboard, telephone and other office devices
- Ability to hold information in strict confidence
