What are the responsibilities and job description for the Administrative Coordinator, Wildland-Urban Interface FIRE Institute position at Cal Poly Corporation?
Position Information
Job Title
Administrative Coordinator, Wildland-Urban Interface FIRE Institute(WUIFI)
Posting Number
201000700
Posting Type
Temporary
Contract End Date
07/01/2025
Salary Range
Hiring Range
$22.10 - $33.15 per hour
Full Time or Part Time
Full Time
If Part Time, List Work Hours
Position Summary Information
Job Description Summary
This position supports Wildland-Urban Interface FIRE Institute (WUIFI) whose mission is to help create the most fire resilient communities in the world. The Administrative Coordinator (AC) assists with administrative, clerical, project budget oversight, and coordination duties as assigned by the WUIFI Director. The position will work 40 hours per week from an office at the Cal Poly San Luis Obispo campus. This position is part of the Cal Poly Corporation (CPC). Schedule flexibility, including some weekend work, within non-exempt parameters, is expected. While the position reports to the WUIFI Director, the AC will work closely with faculty, staff, and external stakeholders in support of various research, projects, student involvement, and meetings.
Term of Employment: The current funding for this position is secured for 24 months from date of hire. It is the intent of the Director to secure ongoing funding for this position to eventually become permanent.
Minimum Qualifications
- High school diploma or its equivalent
- Four years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for six months of experience.
- Possession of a valid California Driver’s License and satisfactory driving record
- A background check is required for all regular benefited positions
- The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment
Preferred Qualifications
- Graduation from an accredited four-year university
- Certifications of training in Microsoft Office Suite applications or equivalent
- Experience with oversight of project budgets
- Experience with public interaction in a business setting
- Experience with social media and web page maintenance
- Experience writing and editing professional correspondence
Desirable Knowledge, Skills, and Abilities
- Ability to perform complex duties
- Proficient computer skills including word processing and spreadsheet
- Ability to prioritize, plan, organize, and meet timelines
- Ability to lead others in managing tasks; train personnel on policies and procedures
- Excellent verbal and written skills and the ability to interface with varied people including students, faculty, staff, and the public
- Interpersonal skills using tact, patience, and courtesy
- Ability to maintain regular and reliable attendance
- Communicate complex ideas effectively in writing and verbally in individual and group settings
- Move from one task to another frequently to address timely support needs, phone calls, and Director requests
- Be aware of personal performance limitations and be willing to notify the Director if support is needed to manage the workload
Physical Demands
- Hearing and speaking to exchange information in person or on the telephone
- Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator
- Seeing to read a variety of materials
- Sitting or standing for extended period of time
- Physical agility to lift 20 pounds to shoulder height
- Physical agility to lift, carry, push, or pull objects
- Commuting on an as needed basis to outside meetings and training location
Typical Essential Functions
- Faculty and student project support, as assigned by the Director
- Uploading web material; reviewing web material for quality control
- Meeting coordination, scheduling, invitations
- Event support
- Meeting minutes
- Project budget oversight
- Basic Procurement
- Work with CPC and Cal Poly staff to follow fiscal policies for managing grant and donation funds
- Sourcing supplies and equipment
- Sourcing vendors
- Fiscal reporting
- Travel support
- Perform other duties assigned by the Director
Special Instructions to Applicants
Cal Poly Corporation provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and 14 holidays.
Employees are eligible to participate in the CPC Medical Insurance Plan offered through the California Public Employees’ Retirement System (CalPERS). Employees have different plans from which to choose including HMOs and PPOs. The coverage includes the employee, his/her dependents, or domestic partner. The CPC covers a large portion of the medical premium for the employee and eligible dependents.
All employees are members of the California Public Employees’ Retirement System (CalPERS) and will contribute to their retirement; these contributions can be refunded if the employee terminates prior to retirement.
Please visit our website for additional benefits information.
https://www.calpolycorporation.org/resources/business-services/human-resources/benefits/
Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.
The California State University system (CSU) requires that students, faculty, and any employees of organizations who access campus, or any CSU facilities, to be either fully vaccinated or qualify for a medical or religious exemption. Please note if you are chosen for a position with the Cal Poly Corporation you will be asked to fill out a Vaccine Attestation once you are hired. This attestation will ask if you are vaccinated or asking for a medical or religious exemption.
AA/EEO/Disability/Protected Veteran Employer
Employees are eligible to participate in the CPC Medical Insurance Plan offered through the California Public Employees’ Retirement System (CalPERS). Employees have different plans from which to choose including HMOs and PPOs. The coverage includes the employee, his/her dependents, or domestic partner. The CPC covers a large portion of the medical premium for the employee and eligible dependents.
All employees are members of the California Public Employees’ Retirement System (CalPERS) and will contribute to their retirement; these contributions can be refunded if the employee terminates prior to retirement.
Please visit our website for additional benefits information.
https://www.calpolycorporation.org/resources/business-services/human-resources/benefits/
Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.
The California State University system (CSU) requires that students, faculty, and any employees of organizations who access campus, or any CSU facilities, to be either fully vaccinated or qualify for a medical or religious exemption. Please note if you are chosen for a position with the Cal Poly Corporation you will be asked to fill out a Vaccine Attestation once you are hired. This attestation will ask if you are vaccinated or asking for a medical or religious exemption.
AA/EEO/Disability/Protected Veteran Employer
Posting Detail Information
Open Date
07/05/2023
Close Date
Open Until Filled
Yes
Review of Applications Begin Date
Salary : $22 - $33