Student Administrative Assistant - Innovation Incubator #621188433

Cal Poly Pomona Enterprises Employment Services

ANNOUNCEMENT OF POSITION VACANCY

SUMMARY: The Innovation Incubator is looking for a motivated and detail-oriented Clerical/Administrative Student Assistant to join our dynamic team. In this role, you will play a key part in supporting the department’s administrative functions, helping to onboard new students, faculty, and staff, and contributing to the successful execution of events and initiatives. You will also provide administrative support to the Director and Program Administrative Analyst, while contributing to key program initiatives such as PolyX, Pop-Up Courses, Micro-Internships, and Digital Credentialing. This position offers a dynamic and collaborative environment where your contributions will directly impact student engagement, program visibility, and the overall success of Innovation Incubator initiatives

The Innovation Incubator at Cal Poly Pomona is committed to fostering creativity, discovery, and innovation. Our mission is to invite, inspire, motivate, and incubate experiential learning initiatives aligning with the university's values. We envision a diverse community engaging in purposeful, collaborative, and impactful experiential learning experiences beyond traditional academic boundaries.

SOME OF THE THINGS THAT YOU WILL GET TO DO (this is just a small sampling of work variety):

• Administrative Support: Assist with day-to-day administrative operations, including processing paperwork, maintaining accurate records, and organizing departmental documents.
• Student Orientations: Help organize and conduct orientations for new students, providing them with necessary information and resources.
• Program Assistance: Provide direct support to the Director and Administrative Analyst with tasks such as scheduling meetings, managing communications, tracking project timelines, and regularly updating the supervisor on work progress and task completion
• Data Entry: Input and manage data accurately in our systems.
• Document Preparation: Draft, edit, and format documents, reports, and presentation materials in alignment with department standards.
• Event Support: Assist with planning and executing events, workshops, and seminars.
• Customer Service: Provide excellent customer service by responding to email inquiries and assisting students, faculty and staff with any questions
• Presentations: Develop and deliver presentations about our programs during class visits to inform and engage students about our offerings.

MINIMUM QUALIFICATIONS:

• Current graduate or undergraduate student at Cal Poly Pomona.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with data entry and database management.
• Excellent organizational and time-management skills.
• Detail-oriented and able to handle multiple tasks simultaneously.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to work on campus 3 days a week

In this role you will gain hands-on experience in administrative and clerical tasks within an innovative and entrepreneurial environment, networking opportunities with like-minded students, faculty, and industry professionals and flexible work schedule to accommodate student commitments.

ABOUT US: As the largest employer of students on the Cal Poly Pomona campus, the Foundation offers valuable work experience and hands-on training to approximately 1,500 Cal Poly Pomona students each year. The Foundation offers positions in various fields; whether it is in the area of technology, science, retail, culinary arts, hospitality1500 management, leadership or research grants, these student employees participate in Cal Poly Pomona's learn-by-doing philosophy and acquire practical skills in their designated field of study.

The Foundation also contributes operating support to nearly 1,100 Foundation and scholarship programs every year, including Bronco Athletics and the Norman J. Priest Scholarship. In addition, the Foundation administers grants and contracts, contributes to campus security, and supports several university publications. The Foundation contributes over $1 million annually to Cal Poly Pomona.

CSU along with Cal Poly Pomona Foundation strongly recommend faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare an exemption from doing so. The systemwide policy can be found at COVID-19 Vaccination Interim Policy and any questions may be sent to fdnhr@cpp.edu.

Cal Poly Pomona Foundation, Inc. is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, Cal Poly Pomona Foundation, Inc. may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer.