Assistant Dean for Students

Type of Appointment: Full-Time, At-Will

Job Classification: Management Personnel Plan (MPP) II

Anticipated Hiring Range: $110,000-$130,000/yearly (Commensurate with qualifications and experience)

Benefits Include: (15) Paid Holidays, up to (24) Paid Vacation Days, Comprehensive Health, Dental, and Vision Benefits, CalPERS Pension Plan- Read the CSU's Comprehensive Benefits Package

Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified

Recruitment Closing Date: Open until filled

Priority Application Date: March 17, 2025

THE DEPARTMENT:

The Dean's Office in the College of Science is responsible for the administration of academic and ancillary programs supporting the Departments of Biological Sciences, Chemistry & Biochemistry, Computer Sciences, Geological Sciences, Kinesiology & Health Promotion, Mathematics & Statistics, and Physics & Astronomy, as well as the Center for Excellence in Mathematics and Science Teaching (CEMaST), the Science Educational Enhancement Services (SEES), and an Advising Center. At present, the College of Science has over 4,400 undergraduate and graduate students and approximately 130 tenure-track or tenured faculty. The College is committed to excellence in teaching and scholarship and is the largest recipient of external funding on campus.

DUTIES AND RESPONSIBILITIES:

STUDENT SUCCESS

• Provide leadership within the college and work with the College Advising Center, SEES, BASES, WiSE, Office of Student Success, and Career Center to support student success and graduation. Develop timely and actionable reports to track student progression and provide appropriate support services.
• The College is dedicated to providing a range of services with metrics that are designed to increase persistence and graduation rates, eliminate equity gaps, and successfully launch students into their careers.

STUDENT-RELATED MATTERS

• Evaluate student petitions and appeals; help manage student-related events (e.g., recruitment, orientation, commencement); maintain communication with student clubs; help manage student scholarship process, review student travel requests requiring dean/provost approval, work with chairs to address student academic issues, and act as a liaison with the Office of Student Success and Student Affairs.

STUDENT ASSISTANTS

• As HEERA manger for student employees (>150 SA/ISAs), oversee student hiring process; review and approve monthly student payroll (state-funded, federal work study); and liaise with HR on issues.

BUDGET AND FINANCE

• Work with the Dean's leadership team to help manage state-side budgeting for student assistants (SAs) and instructional student assistants (ISAs) that support teaching laboratories, supply rooms, department offices, course grading, etc.
• Help track allocation of student scholarship funding and disbursement of funds.

QUALIFICATIONS:

• Master's Degree - Earned master's degree from an accredited institution in a field appropriate to supporting student success and initiatives
• Driver License, Valid and in State
• Three (3) or more years of successful administrative experience related to the duties and responsibilities of this position
• Demonstrated knowledge of academic regulations, processes, and policies
• Demonstrable management, problem-solving, and personal interaction skills
• Demonstrated ability to manage a budget
• Demonstrated experience in and/or commitment to supporting a diverse, multicultural community

PREFERRED QUALIFICATIONS:

• Student success/support experience in a four-year college or university, preferably within the CSU.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the CSU Background Check Policy.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to the Acceptable I-9 website.

University Driving Requirements

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.

Conflict of Interest

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the CSU's Conflict of Interest Policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure Policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.