What are the responsibilities and job description for the Administrative Assistant position at Calaveras Council of Governments?
Under general supervision, the Administrative Assistant provides office and administrative support to the Executive Director, CCOG staff, and the Calaveras Transit Agency (CTA); prepares, maintains, and processes accounts payable, accounts receivable, and payroll related records and transactions; assists the public and partnering agencies by providing information or directing information requests to appropriate staff; and performs related work as required. Receives general supervision from the Executive Director or assigned supervisor. May receive work direction from management or professional level staff. This class has no supervisory responsibilities.
This is a journey-level class that performs a variety of office and administrative support work for CCOG and the CTA. Responsibilities include performing office and administrative support duties to ensure efficient service provision of CCOG and CTA. Responsibilities require the frequent use of tact, discretion, and independent judgment as well as knowledge of CCOG and CTA programs, projects, and activities. The work requires the interpretation and application of policies, procedures, and regulations and involves frequent contact with the public, as well as performing various research and budgetary support functions.
EXAMPLE OF DUTIES:
- · Performs general office administrative functions of CCOG and CTA; attends to a variety of office administrative details, such as keeping informed of CCOG and CTA activities, updating the website, maintaining the library, purchasing supplies, and arranging for purchase and maintenance of office equipment.
- Screens calls, visitors, and incoming mail; provides information or refers information requests to the appropriate staff; interprets and applies regulations, policies, procedures, and precedents according to existing guidelines; coordinates or resolves problems of a moderate nature when appropriate.
- Maintains and implements CCOG and CTA’s records management program; reviews and ensures legal compliance with retention schedules for records; ensures compliance with the Public Records Act, the Freedom of Information Act, and the Brown Act; reviews and monitors legal requests for records.
- Acts as Secretary to assigned committees, including the Technical Advisory Committee (TAC) and Social Services Transportation Advisory Council (SSTAC); coordinates and schedules meetings if necessary; prepares meeting agendas and gathers background information for agenda items; assembles and distributes agenda packets, meeting records, and all enclosures for mailings; attends meetings and takes minutes; may transcribe minutes; prepares, publishes, distributes, and posts legal and informational notices on behalf of CCOG and CTA; follows up to ensure notification and completion of agenda action items.
- Processes accounts payable and accounts receivable records and financial transactions; prepares claim forms and assigns appropriate accounts; ensures accuracy of documents; submits checks and completed claim forms with documentation for processing; maintains financial records.
The full job advertisement is available at www.calacog.org/employment-opportunities/
Applicants must submit a CCOG Application, Resume, and Cover Letter. The Application can be found on the CCOG website at www.calacog.org/employment-opportunities/
Job Type: Full-time
Pay: $20.95 - $25.47 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $21 - $25