Receptionist/Administrative Assistant

Job Description:

We are looking for a dynamic and highly organized individual to join our team as a Receptionist & Administrative Assistant at Calcean Minerals and Materials, LLC. This role is key in supporting the daily administrative functions of the office while ensuring smooth operations across multiple departments. The ideal candidate will have experience with administrative tasks, proficiency in software like Monday.com, and be skilled in purchasing, software development assistance, and order entry. If you are detail-oriented, proactive, and have a strong ability to multitask in a fast-paced environment, we would love to hear from you!

Key Responsibilities:

• Receptionist Duties:
• Greet and assist visitors, clients, and vendors in a professional and courteous manner.
• Answer and direct phone calls, ensuring clear communication between departments and external contacts.
• Manage and maintain the front desk area, ensuring it is organized and presentable at all times.
• Handle incoming and outgoing mail, packages, and other deliveries.
• Administrative Support:
• Perform general office duties, such as filing, data entry, and maintaining office supplies.
• Assist management with preparing reports, presentations, and correspondence.
• Coordinate and schedule meetings, conference calls, and appointments for team members.
• Act as a liaison between departments to ensure efficient communication and execution of tasks.
• Purchasing:
• Assist with purchasing supplies and materials, ensuring timely orders are placed to maintain inventory.
• Communicate with vendors to verify product availability, pricing, and delivery schedules.
• Software Development Assistance:
• Support the software development team by assisting with documentation, testing, and data management.
• Help track software development progress using project management tools (such as Monday.com) to manage timelines, deadlines, and deliverables.
• Provide support in organizing and maintaining project files, issue tracking, and software deployment tasks.
• Order Entry & Customer Support:
• Process customer orders accurately and efficiently, ensuring proper documentation is maintained.
• Enter orders into the company’s ERP or order management system (Monday.com).
• Coordinate with the shipping department to ensure timely order fulfillment and delivery.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent required; associate’s degree or higher in business administration or a related field preferred.
• 2 years of experience in an administrative or receptionist role, preferably in an industrial or manufacturing setting.
• Experience using project management software like Monday.com to track tasks and project timelines, order fulfillment, etc.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with ERP or order management systems and basic purchasing processes.
• Experience in providing administrative support to software development teams is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving ability.
• Ability to maintain confidentiality and professionalism at all times.
• Previous experience in a customer-facing role or order entry is preferred.

Benefits:

• Competitive salary.
• Health, dental, and vision insurance.
• Retirement plan with company matching.
• Paid time off and holiday pay.

Opportunities for professional growth and advancement in a stable and growing industry.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Salary : $16 - $20