What are the responsibilities and job description for the Invoice Reconciler position at Calculated Hire?
Job Description:
An Invoice Reconciler is responsible for verifying and reconciling invoices, bills, and payment records to ensure accuracy and compliance with the organization's financial policies and procedures. They play a crucial role in managing the invoice reconciliation process, identifying discrepancies, and resolving billing issues to maintain efficient financial operations. This person will not be just an invoice reconciler but also backup the Administrative Assistant. The person needs to have a very good understanding of Microsoft suite (Excel) as they will do some basic financial review.
Key Responsibilities:
- Review and reconcile incoming invoices with purchase orders and receipts, ensuring accuracy and completeness.
- Verify pricing, quantities, and terms on invoices, addressing discrepancies as needed.
- Collaborate with vendors and internal teams to resolve invoice discrepancies and discrepancies in a timely manner.
- Process approved invoices for payment in accordance with established procedures and timelines.
- Maintain accurate and organized records of invoices, purchase orders, and related documentation.
- Assist in the preparation of regular reports on invoice reconciliation activities.
- Monitor and track outstanding invoices, following up with vendors as necessary to facilitate prompt payment.
- Assist in the implementation of process improvements to enhance efficiency and accuracy in invoice reconciliation.
Qualifications:
- High school diploma or equivalent; additional education in accounting or related field is a plus.
- 0-5 years of experience in invoice reconciliation or a related role.
- Basic understanding of accounting principles and invoice processing procedures.
- Strong attention to detail and accuracy in data entry and reconciliation tasks.
- Effective communication and interpersonal abilities, with the ability to work collaboratively with internal teams and external vendors.
- Proficiency in using invoice processing software and MS Office applications.
- Skilled/Adept in Excel
Salary : $17 - $19
