Office Adminstrator

Caldera Manufacturing Group is a thriving and rapidly expanding manufacturing company. As a private equity firm, we are dedicated to making a meaningful impact each day, with a strong focus on delivering favorable outcomes for our customers, employees, and stakeholders. At Caldera, we provide an ideal environment for individuals of all skill levels to enhance their knowledge and expertise, fostering continuous learning and personal development.

Job Summary:

The Office Administrator facilitates the efficient operation of the office and the Finance and Human Resource departments by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Performs administrative support to the Finance department through administration of accounts receivable and accounts payable functions for the branch, including invoicing, check runs and audits. Works with the Controller to ensure financial functions are performed with accuracy, timeliness and in compliance with reporting requirements.
• Provides administrative support to the Human Resources department through the new hire orientation process including new hire documentation, conducting new hire orientations, introductions of team members to the team, coordination with the IT to order needed equipment, IT activation, etc. Supports the offboarding of employees, including processing terminations in the HRIS, posting replacement requisitions and submission of final pay adjustments. Works with the IT department to process IT terminations.
• Keeps personnel files up-to-date, keeps communications boards up-to-date and submits compensation adjustments for approval and processing. Supports enrollment in benefits, including 401(k) enrollments, adjustments and disbursement requests. Communications with the HR Manager on the approval of compensation adjustments, new hire requisitions and to ensure that all HR functions are performed accurately, timely and in compliance with regulars and company policy.
• Welcomes and directs visitors and clients.
• Works with cleaning service to ensure they are meeting contractual requirements and expectations.
• Coordinates with the IT department to address open issues impacting the branch.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Purchases supplies for the branch.
• Performs other related duties as assigned.

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Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational, time management skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

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Education and Experience:

High school diploma required.

Associates degree or equivalent work experience required.

Three to five years of experience in an office administrative role strongly preferred.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 30 pounds at times.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Tulsa, OK 74131 (Required)

Work Location: In person