What are the responsibilities and job description for the Legal Administrative Assistant position at Calfee, Halter & Griswold LLP?
Calfee, Halter & Griswold LLP (Calfee), a full-service corporate law firm with offices in Cleveland, Columbus, Cincinnati, Indianapolis, and Washington, D.C. is seeking an experienced Legal Administrative Assistant for its downtown Cincinnati office.
The Legal Administrative Assistant performs a variety of administrative duties and delivers high quality service to attorneys and other legal team members in Corporate/Finance as well as other practice groups. The position requires the highest level of professionalism and observes confidentiality of client and firm matters.
Responsibilities include:
- Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner.
- Draft standard correspondence, proofread, edit, and format documents.
- Coordination and management of calendars, scheduling, and travel plans.
- Input time entries accurately and efficiently into the firm’s timekeeping system.
- Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
- Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, check requests and expense reports.
- Communicate and interact professionally with clients, attorneys, legal team members and staff to deliver a high level of customer service.
Qualifications:
- High School diploma or equivalent required.
- Minimum 3 years of administrative assistant experience in a law firm or other legal department.
- Excellent organizational, time management and follow up skills.
- Strong verbal and written communication skills.
- Exceptional attention to detail.
- Ability to handle multiple, competing deadlines and priorities in an effective manner.
- Excellent interpersonal skills with a strong focus on client service.
- Ability to work independently and as part of a team.
- Proficient in Microsoft Office Suite.
We offer a competitive compensation and benefits program and an excellent work environment. We are an Equal Opportunity Employer.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
