What are the responsibilities and job description for the Fleet Manager position at Calhoun County?
Job Summary
Primary Duties & Responsibilities
2. Manages, plans, coordinates, assigns, and monitors all work activities of the mechanic’s shop maintenance staff and mechanic projects and schedules.
3. Ensures all fleet equipment is in good working condition and completing repair requests promptly. Inspects and monitors the condition of all fleet assets and maintains records.
4. Develops and/or modifies vehicle and equipment preventive maintenance practices to minimize downtime and maintains computerized recordkeeping system.
5. Inspects vehicles and equipment for safety and red-tagging unsafe equipment and coordinating necessary maintenance.
6. Reviews, prioritizes, and approves daily repair orders, collaborating with Operation Supervisors on vehicle and equipment maintenance
7. Assists in diagnosing and solving equipment repair problems.
8. Inspects and ensures repaired vehicles and equipment are test driven - to verify successful repairs.
9. Utilizes computer systems to maintain accurate fleet management records, expenses, and performance data.
10. Coordinates with vendors for quotes, outside repair work, warranty work, etc., and follows up on the status of equipment repairs and purchases.
11. Requests purchase orders for fleet maintenance and repair services and parts.
12. Reviews and approves all shop, vehicle, and equipment maintenance invoices for proper expense reconciliation.
13. Maintains for shop cleanliness and safe work practices in the shop and yard.
14. Conducts administrative tasks including review of timesheets, repair orders, vehicle condition reports, etc.
15. Prepares cost analysis, spreadsheets, and periodic management and operational reports for fleet maintenance.
16. Evaluates and recommends enhancing fleet maintenance effectiveness and output.
17. Assists with the preparation of the capital improvement plan and bid specifications for vehicles and equipment purchases, coordinating with Contracting and Finance Department
18. Stays informed technology advancements, regulations, materials, methods, techniques, and equipment as it relates to fleet repair, maintenance.
19. Maintains communication with operations personnel regarding the status of ongoing repairs by providing daily assignment schedule to mechanic staff.
20. Attends board meetings, conferences, and educational or training meetings as required.
21. Implements approved policies and procedures, proposing improvements to enhance organizational effectiveness.
22. Maintains proactive, regular communication, assistance, and exchange of information with CCRD team members in administration, operations, engineering, and fleet maintenance.
23. Supports and administers a positive and energetic workplace culture, assisting with personnel tasks such as coaching, performance counseling, and disciplinary action.
24. Provides maintenance and project updates to Deputy Director and Managing Director.
25. Coordinates with the Deputy Director fostering and furthering intergovernmental partnerships.
26.Other duties as may be assigned.
Qualifications
- High School Diploma or GED required. Vocational training and certifications in automotive maintenance, diesel equipment, hydraulics, and electronic technology related to heavy equipment are required. An associate degree is preferred.
- A minimum of five to seven years of experience is required in the diesel and heavy equipment repair/maintenance industry, or an equivalent combination of experience and education. Supervisory experience working with unions is a preferred.
- Possession of a valid Michigan vehicle operator’s license with a Commercial Driver designation (CDL-A with N endorsement).
- Ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds, and ideologies.
Supplemental Information
- Strong leadership skills, including safety, goal setting, and promoting a positive work environment and training.
- The ability to effectively communicate both orally and in writing. Capability to read and interpret documents such as equipment schematics and diagnostic drawings. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions. Interpersonal skills necessary to provide courteous and accurate information and responses to various levels of personnel, agencies, officials, vendors and citizens.
- Good problem-solving, critical thinking and analytical abilities to define problems, collect data, establish and analyze facts, draw valid conclusions, understand the issue and make recommendations.
- Computer skills necessary to effectively utilize word processing, database, spreadsheet and software applications for the creation and compilation of various documents, communications, reports and records. Proficiency using a smartphone, a tablet PC, the Internet, and e-mail.
- Extensive knowledge of the road construction industry, related equipment/parts/materials, and construction practices.
- Exceptional organization, time management and multitasking abilities.
- Keen attention to detail.
- Mental ability to frequently handle simultaneous projects requiring concentration and attention to detail with occasional distractions due to operational and personnel changes.
- Incumbent is periodically required to handle pressures related to meeting deadlines, fulfilling scheduling requirements, etc.
- This position provides direct supervision including hiring, discipline, training/development, and termination of up to 15-19 employees
- Maybe included in Supervisor On-call rotation schedule.
Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.
What benefits does Calhoun County offer its full-time employees?
Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options
Dental: 100% Employer Paid through Delta Dental
Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP)
Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid
Life Insurance: 100% Employer Paid for Basic Life & AD&D
Short Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 Weeks
Retirement: Employer 401(k) Match Program Up to 7% of Employee Contribution
Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet
Benefit Guide: Find detailed information about the benefits package (Download PDF reader)
- Start through fourth years – 168 Hours (4.2 weeks based on 40-hour work week)
- Fifth through ninth years – 208 Hours (5.2 weeks)
- Tenth through fourteenth years – 248 Hours (6.2 weeks)
- Fifteen and Subsequent years – 288 Hours (7.2 weeks)
Amounts & distribution may vary slightly by union contract, policy, and/or defined work week
Paid Holidays: 14 Paid Holidays Throughout the Year
Additional Voluntary Benefits:
Flexible Scheduling & Telecommuting Options Depending on Position & Department
Term Life Insurance (above Employer Paid Plan)
Critical Illness & Accident Insurance
Long Term Disability Wage Loss Benefits
Flexible Spending Accounts (FSA)
Health Savings Accounts (HSA)
Employee Wellness Program
Perks Program (discounts at local merchants for being a County employee)
Part-time Employees may elect insurance, provided the Employee pays the full cost of the premium through payroll deduction.
