Accountant-Bookkeeper-Office Manager

Job Duties:

Key member of management team responsible for general accounting, regulatory compliance and office management. A team player.

· 40% General Accounting and Bookkeeping

* Bookkeeping. Performs all bookkeeping in QuickBooks Online, to include

* timely preparation of financial statements,

* billing and invoicing,

* estimates,

* AP and AR and reports from the system, as requested by management

* Payroll. Performs payroll data entry and oversees our vender ADP.

* Maintains accounting files in a neat and orderly manner.

* Assist in preparing the program’s annual financial statement

· 40% Regulatory Compliance.

* Income Tax Prep. Assist outside CPA firm in preparing the company’s federal and state taxes and reports.

* Tax Payment. Coordinates payment of annual taxes due and quarterly estimated tax for forward year.

* Sales Tax Administration. In coordination with CPA firm, prepares and pays state sales taxes in approximately 15 states (paid

annually, quarterly, or month depending on the jurisdiction.)

* OSHA. Works as part of management team to ensure OSHA compliance. Responsible for annual OSHA reporting and

maintaining files and correspondence.

* DOT. As a registered company, works as part of management team to ensure DOT compliance. Administers a program to

ensure driver maintains compliance, complies with drug and alcohol testing. Keeps accurate records as required by law.

* Workers Comp. Provides information to Workers Comp carrier for annual audit information. Lead person for coordinating

workers comp reporting.

* Maintains and updates Safety Data Sheets in print and electronic files.

* Coordinates with colleagues for necessary local inspections of manufacturing facility. Maintains records.

* Schedules annual forklift and other safety training, using pre-prepared video training provided by insurance carriers. Maintains

records.

· 20% General Office Management – responsible for the smooth administration of the office and office staff in support of

manufacturing operations.

* Maintains personnel files and operations policies and procedures in a neat and orderly manner. Maintains the strictest

confidences.

* Processes new hires and ensures compliance with new hire reporting requirements.

* Phone Screening. Answers customers’ calls and directs to the appropriate colleague, as necessary.

* Safety Program. Works collaboratively on company safety program, ensuring training is documented and records are kept.

* Oversees office administration, to include coordination of outside IT support, cleaning services, pest control and other such

duties.

* Provides information to ensure certification as a drug-free workplace.

* Maintains insurance information and provides proof of insurance to General Contractors, working in coordination with Company’s

insurance agency.

* Monitors employee benefits, including paid time off.

* Ensures the inventory of office supplies and printed materials is maintained.

* Provides for maintenance of office machines (e.g., printer, copier, fax, phone system) as needed.

* Provides additional administrative support, as needed.

Requirements:

• Demonstrates the highest integrity and honesty, to present accurate and appropriate information, and to exercise excellent judgment in regard to confidential information
• Outstanding interpersonal and communication skills, both oral and written
• Bachelor’s degree in accounting or related field
• Minimum (5) five years work experience as a bookkeeper, preferably in a privately held business
• Experience in the construction or manufacturing industry a plus
• Proficient in QuickBooks Online, Microsoft Excel, Microsoft Word
• Minimum of five (5) years QuickBooks experience preferred
• Experience managing an annual budget process
• Highly organized and able to multi-task
• Efficient in an environment with evolving priorities
• Works well independently as well as with a team; an unselfish leader
• Detail oriented; pays attention to the critical details and makes appropriate priorities

Job Type: Full-time

Pay: $54,000.00 - $74,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus

Ability to Commute:

• Calhoun, GA 30701 (Required)

Work Location: In person

Salary : $54,000 - $74,000