What are the responsibilities and job description for the Financial and Operations Associate position at California Baptist University?
Performs a variety of duties in support of Campus Store operations such as; assisting in managing the store’s financial records, preparing deposits, tracking inventory, processing requisitions, cash and account management, generating financial reports, and ensuring compliance with university accounting policies. Work closely with store leadership to maintain accurate financial data. May be required to work some evenings, weekends, and overtime.
Essential Duties and Responsibilities
Other duties may be assigned.
- Provides financial and accounting support to ensure accurate tracking of sales data.
- Assists in organizing and maintaining file systems.
- Communicates with departments and vendors to resolve issues, expedite payments, and respond to inquiries via telephone or in writing.
- Help to maintain the accuracy of inventory and merchandise cost and pricing records.
- Aids in managing the cash vault and balancing register drawers; reconciles cash reports, student voucher transactions, and preparing daily bank deposits.
- Assists in preparing financial reports, reconciling monthly credit card statements and managing point-of-sale system.
- Supports the processing of vendor invoices for payment; matches supporting invoices to procurement documents; verifies and tracks credit memos; and verifies accuracy and completeness of invoices for payment, including prepayments for orders.
- Assists in tracking sales of the textbook rental program, Inclusive Access, and other service-related programs.
- Aids in conducting annual and periodic inventory counts and verifications.
- Operates cash register and accepts payments of cash, credit cards, gift cards, department charges and student vouchers. Provides quality customer service.
- Overtime and other duties may be required as assigned.
This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete work assignments.
Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
- Skill in the use of personal computers and related software applications.
- A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
- Knowledge of general accounting principles
- Microsoft Office skills with demonstrated proficiency in Excel.
- Ability to read and write at a level appropriate to the duties of this position.
Ability to gather data, compile information, and prepare reports. - Ability to maintain confidentiality.
- Knowledge of standard budgeting and expenditure control procedures and documentation.
- Excellent telephone courtesy knowledge and experience.
- Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.
- Ability to create, compose, and edit written materials.
- Strong organizational skills and detailed oriented.
- Ability to develop and maintain recordkeeping systems and procedures.
- Ability to resolve customer complaints and concerns.
- Ability to investigate and analyze information and to draw conclusions.
- Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.
Associate degree (A.A.) in accounting, finance, or business administration; and/or two years of recent related experience in accounting and bookkeeping; or equivalent combination of education and experience in a related field.
Posting Detail Information
Open Date
03/03/2025
Open Until Filled
Yes
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting
https://jobs.calbaptist.edu/postings/9278
