What are the responsibilities and job description for the School of Education Assistant (20 hours/12 months) position at California Baptist University?
The School of Education is seeking a proactive and organized Program Assistant to work alongside the administration in the design, implementation, and management of various academic and professional programs that support students and faculty, both locally and globally. This part-time position requires someone confident in managing multiple tasks, ensuring the smooth execution of programs, and fostering collaboration across diverse groups. The ideal candidate will bring strong administrative and organizational skills, a high level of comfort with technology, and the ability to handle both day-to-day operations and special projects that advance the goals of the School of Education. The School of Education Assistant will further the mission and strategy of the SOE by providing general administrative support and program coordination.
Essential Duties and Responsibilities
Other duties may be assigned.
- Provides administrative support for the Deans and Faculty, including but not limited to calendars/scheduling, clerical assistance, correspondence, meeting/agenda preparation, etc.
- Assists with SOE processes, functions, and projects.
- Assists in project management through logistical coordination and support of events.
- Provides logistical support for global engagement programs and local fieldwork/clinical office.
- Develops/maintains databases, tracks data and other metrics, and assists with assessment initiatives.
- Participates in SOE staff and planning meetings.
This position has no supervisory responsibilities.
Other Knowledge Skills and Abilities
OTHER SKILLS AND ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
- Skill in the use of personal computers and related software applications – including but not limited to Google workspace, Box, Office, Canva and virtual meeting space.
- A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
- Ability to read and write at a level appropriate to the duties of the position.
- Ability to gather data, compile information, and prepare reports.
- Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.
- Strong organizational skills and detailed oriented.
- Ability to manage multiple projects simultaneously.
- Ability to maintain confidentiality.
- Excellent telephone courtesy knowledge and experience.
- Ability to interpret, adapt, and apply guidelines and procedures.
- Ability to make administrative/procedural decisions and judgments.
- Ability to create, compose, and edit written materials.
- Ability to develop and maintain recordkeeping systems and procedures.
- Ability to resolve customer complaints and concerns.
- Ability to take initiative and work independently.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, and sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard or other office equipment. Requires visual acuity to read words and numbers; and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally
Education and/or Experience
Bachelor’s degree from four-year college or university; and one to two year’s related experience and/or training.
Posting Detail Information
Open Date
Open Until Filled
Yes
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting
https://jobs.calbaptist.edu/postings/9229
