Insurance Administrative Assistant

Overview

Your Organizational Superpower Starts Here!

Are you a detail-oriented, proactive problem-solver with a knack for keeping things running smoothly? Do you thrive in a fast-paced environment where no two days are the same? If so, we’re looking for an Administrative Assistant to provide top-notch support to our executives and their teams!

In this role, you’ll be the backbone of the department—managing files, coordinating events, keeping reports in check, and making sure everything flows seamlessly. If you love juggling multiple tasks with precision and a touch of finesse, we want to hear from you!

At California Casualty, it's our policy to do more for the people who give more. Educators. Firefighters. Law Enforcement. Nurses. We have been protecting our Community Heroes with top-notch home and auto insurance for over 100 years.

If you’d like to join the California Casualty family of smart, energetic and dedicated professionals, we want to meet you.

Why California Casualty?

There’s a reason why our employees choose to stay at California Casualty for decades or longer. We offer great benefits, work-life balance, ongoing professional development, and career fulfillment.

• Competitive salary
• Full benefits: Medical, Dental, Vision, 401k company match, generous vacation time, sick time, and personal holidays
• Fun work environment
  
  

As a member of our team, you can take special pride in knowing that while you’re building a successful career, you’re serving Community Heroes. Plus, you are part of a company that believes in making a difference, from grants to teachers, coats for kids, and more.

Responsibilities

What You’ll Do:

Provides administrative and clerical support to one or more executives and their respective department(s). Prepares and maintains files as appropriate for a variety of documents, including correspondence, reports, and presentations. Coordinates department activities and participates in special projects.

• Department & Executive Support: Maintains records and prepares reports, enters and retrieves information. Stores and retrieves files (both physical and digital) to ensure the timely access of information and records. Tracks inventory and purchases office supplies. Coordinates incoming and prepares outgoing mail. Supports executive(s) and the department(s) by participating or coordinating special projects as needed.
• Meeting/Event Coordination: Coordinates meetings and events, including scheduling, agenda preparation, and distribution of meeting materials. Sets up meeting rooms and handles catering for various meetings.
• Budget Support: Reviews and/or prepares invoices and purchase requisitions for payment. May serve as budget coordinator for one or more departments.
• Licensing Activities: Works with department personnel and Human Resources to ensure required licensing of department (Agency Services, Claims or Sales) staff.
• Reporting: Applies spreadsheet skills to produce and maintain reports for department management. Generates reports from various department systems to retrieve data as necessary.
• Other Support: Provides other clerical and administrative support for executive(s) and their respective department(s) as requested, provides notary services for company business. Serves as backup to other administrative assistants.
  
  

Job may require fulfilling other incidental or related duties as assigned, assisting and training others, and performing duties of higher rated positions from time to time for developmental purposes.

Qualifications

Business Experience:

• 5 years supporting an executive and their department
  
  

Skills

• Proficient in Microsoft Office suite
  
  

Educational Requirements

• High School Diploma or equivalent
  
  

The pay range for this position is $23.58 - $29.00 hourly; however, base pay offered may vary depending on job-related knowledge, skills and experience. The company also offers a full range of medical, financial and other benefits, including eligibility for the company’s performance sharing plan and paid time off such as holidays, vacation, sick and personal holidays.