What are the responsibilities and job description for the Administrative Assistant I - Redondo Union High School #105 position at California Department of Education?
REDONDO BEACH UNIFIED SCHOOL DISTRICT
CLASS TITLE: ADMINISTRATIVE ASSISTANT I
BASIC FUNCTION
Under the direction of an assigned supervisor, perform a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail; coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities.
REPRESENTATIVE DUTIES
Essential Duties
Perform a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail; assist in assuring smooth and efficient office operations; coordinate flow of communications and information for the administrator.
Serve as secretary to the assigned administrator; perform public relations and communication services for the administrator; receive, screen and route telephone calls; take, retrieve and relay messages as needed.
Receive visitors, including administrators, staff, parents and the public and provide information or direct to appropriate personnel; respond to inquiries and provide information and assistance related to office or program operations, activities, policies and procedures.
Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, grants, attendance, staff and assigned duties; establish and maintain filing systems; review, revise, verify and proofread a variety of documents.
Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries and generate various computerized lists and reports as requested; assure accuracy of input and output data.
Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins and other materials.
Research, compile and verify a variety of data and information; compute statistical information for various reports as necessary; process a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed.
Coordinate, schedule and attend a variety of meetings; prepare and send out notices of meetings; compile and prepare required information for meetings, work shops and other events; maintain appointment and activity schedules and calendars; reserve facilities and equipment for meetings and other events as needed.
Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns.
Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory as required.
Other Duties
Perform related duties as assigned.
Knowledge And Abilities
KNOWLEDGE OF
Modern office practices, procedures and equipment.
Policies and objectives of assigned programs and activities.
General terminology, practices and procedures of assigned office.
Record-keeping and filing techniques.
Business letter and report writing, editing and proofreading.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Principles and practices of data processing.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.
Oral and written communication skills.
Methods of collecting and organizing data and information.
Mathematic calculations.
ABILITY TO
Perform a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail.
Coordinate flow of communications and information for the administrator.
Assist in assuring smooth and efficient office operations.
Compose correspondence and written materials independently or from oral instructions.
Perform a variety of clerical accounting duties in support of assigned department or program.
Type or input data at an acceptable rate of speed.
Answer telephones and greet the public courteously.
Complete work with many interruptions.
Compile and verify data and prepare reports.
Maintain a variety of records, logs and files.
Utilize a computer to input data, maintain automated records and generate computerized reports.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Work independently with little direction.
Communicate effectively both orally and in writing.
Add, subtract, multiply and divide with speed and accuracy.
Education And Experience
Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact.
WORKING CONDITIONS
ENVIRONMENT
Office environment.
Constant interruptions.
PHYSICAL DEMANDS
Hearing and speaking to exchange information in person or on the telephone.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
Bending the waist, kneeling or crouching to file and retrieve materials.
Requirements / Qualifications
Requirements / Qualifications
CLASS TITLE: ADMINISTRATIVE ASSISTANT I
BASIC FUNCTION
Under the direction of an assigned supervisor, perform a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail; coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities.
REPRESENTATIVE DUTIES
Essential Duties
Perform a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail; assist in assuring smooth and efficient office operations; coordinate flow of communications and information for the administrator.
Serve as secretary to the assigned administrator; perform public relations and communication services for the administrator; receive, screen and route telephone calls; take, retrieve and relay messages as needed.
Receive visitors, including administrators, staff, parents and the public and provide information or direct to appropriate personnel; respond to inquiries and provide information and assistance related to office or program operations, activities, policies and procedures.
Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, grants, attendance, staff and assigned duties; establish and maintain filing systems; review, revise, verify and proofread a variety of documents.
Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries and generate various computerized lists and reports as requested; assure accuracy of input and output data.
Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins and other materials.
Research, compile and verify a variety of data and information; compute statistical information for various reports as necessary; process a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed.
Coordinate, schedule and attend a variety of meetings; prepare and send out notices of meetings; compile and prepare required information for meetings, work shops and other events; maintain appointment and activity schedules and calendars; reserve facilities and equipment for meetings and other events as needed.
Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns.
Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory as required.
Other Duties
Perform related duties as assigned.
Knowledge And Abilities
KNOWLEDGE OF
Modern office practices, procedures and equipment.
Policies and objectives of assigned programs and activities.
General terminology, practices and procedures of assigned office.
Record-keeping and filing techniques.
Business letter and report writing, editing and proofreading.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Principles and practices of data processing.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.
Oral and written communication skills.
Methods of collecting and organizing data and information.
Mathematic calculations.
ABILITY TO
Perform a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail.
Coordinate flow of communications and information for the administrator.
Assist in assuring smooth and efficient office operations.
Compose correspondence and written materials independently or from oral instructions.
Perform a variety of clerical accounting duties in support of assigned department or program.
Type or input data at an acceptable rate of speed.
Answer telephones and greet the public courteously.
Complete work with many interruptions.
Compile and verify data and prepare reports.
Maintain a variety of records, logs and files.
Utilize a computer to input data, maintain automated records and generate computerized reports.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Work independently with little direction.
Communicate effectively both orally and in writing.
Add, subtract, multiply and divide with speed and accuracy.
Education And Experience
Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact.
WORKING CONDITIONS
ENVIRONMENT
Office environment.
Constant interruptions.
PHYSICAL DEMANDS
Hearing and speaking to exchange information in person or on the telephone.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
Bending the waist, kneeling or crouching to file and retrieve materials.
Requirements / Qualifications
Requirements / Qualifications
