High School Clerk

Job SummaryJob SummaryAIMS K12 College Prep Charter District is dedicated to providing a high-quality teaching environment with an abundance of prep time, instructional support and professional development opportunities. We strive to make a difference in the lives of our students by inspiring them to learn, grow and innovate. Our mission is to foster academic excellence through innovative instruction methods while promoting social responsibility within our community. As we look into the future, we envision creating pathways connecting students from underserved populations around the world who excel academically with college educational opportunities for success. AIMS Dental and Medical coverage are provided at PPO level, along with 8% salary raise for teachers as part of our commitment to ensure that all educators receive fair compensation so they can focus on delivering an exceptional education experience for their students. JOB GOALS : Performs a variety of routine clerical duties, including assisting others in the workplace, filing, duplicating, and maintaining records or reports in support of an assigned AIMS function. Applies knowledge of clerical techniques and office procedures to School Board policies and school rules and regulations in the performance of duties related to front office management, student discipline, and attendance, student records maintenance / control and registration, or guidance. REPRESENTATIVE DUTIES : (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)Requirements / QualificationsRequirements / QualificationsESSENTIAL JOB DUTIES : Performs general clerical duties. First point of contact in greeting the public, staff and students. Must maintain confidentiality with sensitive information. Assist with compiling data for complete Federal, State and local reporting. Works at the front desk acting as a receptionist answer telephone, file documents digitally, assist students with phone usage as appropriate Communicates in an effective manner with staff, students, parents and / or visitors. Processes mail, scans and uploads electronic documents. Organizes student files Monitors all office equipment (mail machine, fax machine, photocopiers and printers). Assists the school administrators, teachers, and administrative assistants with projects as assigned. Well organized and able to multitask projects and prioritize responsibilities. Manage student attendance verifications, filing and other clerical duties Verifies student absences by contacting parents, teacher, or other approved method MaintainAssist with enrollment procedures and recordkeeping Acts as receptionist to office and school visitors and answers a variety of questions for the public Maintains student early dismissal / release logs, tardy log and appointment log All other duties as assigned QUALIFICATIONS : High school diploma AA degree desired 2-3 years of general clerical experienceKNOWLEDGE AND ABILITIES : The ability to work with others and respond to public inquiries in a courteous manner Good written and verbal communication skills Flexible and efficient in high pressure situations Well organized and able to multitask projects and prioritize responsibilities Knowledge of relevant software applications including MS Office Proficient in use of email and internet Good numeracy skills Accurate keyboard skills PHYSICAL ACTIVITY REQUIREMENTS : Work Position (Percentage of Time) : Standing : 30 Walking : 20 Sitting : 50 Body Movement (Frequency) : None (0) Limited (1) Occasional (2) Frequent (3) Very Frequent (4) Lifting (lbs.) : 15-18 Lifting : 2 Bending : 2 Pushing and / or Pulling Loads : 1 Reaching Overhead : 1 Kneeling or Squatting : 1 Climbing Ladders : 0 Climbing Stairs : 2 NON-DISCRIMINATION : AIMS College Prep Charter District does not discriminate on the basis of race, color, religion, gender, marital status, ancestry, political affiliation, age, sexual orientation, disability, medical condition, national origin, or mental or physical handicap in any of its policies or procedures related to admissions, employment, educational services, programs or activities.Requirements / QualificationsESSENTIAL JOB DUTIES : Performs general clerical duties. First point of contact in greeting the public, staff and students. Must maintain confidentiality with sensitive information. Assist with compiling data for complete Federal, State and local reporting. Works at the front desk acting as a receptionist answer telephone, file documents digitally, assist students with phone usage as appropriate Communicates in an effective manner with staff, students, parents and / or visitors. Processes mail, scans and uploads electronic documents. Organizes student files Monitors all office equipment (mail machine, fax machine, photocopiers and printers). Assists the school administrators, teachers, and administrative assistants with projects as assigned. Well organized and able to multitask projects and prioritize responsibilities. Manage student attendance verifications, filing and other clerical duties Verifies student absences by contacting parents, teacher, or other approved method MaintainAssist with enrollment procedures and recordkeeping Acts as receptionist to office and school visitors and answers a variety of questions for the public Maintains student early dismissal / release logs, tardy log and appointment log All other duties as assigned QUALIFICATIONS : High school diploma AA degree desired 2-3 years of general clerical experienceKNOWLEDGE AND ABILITIES : The ability to work with others and respond to public inquiries in a courteous manner Good written and verbal communication skills Flexible and efficient in high pressure situations Well organized and able to multitask projects and prioritize responsibilities Knowledge of relevant software applications including MS Office Proficient in use of email and internet Good numeracy skills Accurate keyboard skills PHYSICAL ACTIVITY REQUIREMENTS : Work Position (Percentage of Time) : Standing : 30 Walking : 20 Sitting : 50 Body Movement (Frequency) : None (0) Limited (1) Occasional (2) Frequent (3) Very Frequent (4) Lifting (lbs.) : 15-18 Lifting : 2 Bending : 2 Pushing and / or Pulling Loads : 1 Reaching Overhead : 1 Kneeling or Squatting : 1 Climbing Ladders : 0 Climbing Stairs : 2 NON-DISCRIMINATION : AIMS College Prep Charter District does not discriminate on the basis of race, color, religion, gender, marital status, ancestry, political affiliation, age, sexual orientation, disability, medical condition, national origin, or mental or physical handicap in any of its policies or procedures related to admissions, employment, educational services, programs or activities.Comments and Other InformationAIMS covers 100% insurance premium cost of employees : Kaiser Gold 80 HRA Dental Vision Life AD&D AIMS offers : (11-Month Employment Contract) Flexible Spending Account Cancer, Accident, Disability, Pet Insurance 403(b) Options with Match Sick Leave 25 Paid Non-workdays (per AIMS Calendar) AIMS K-12 College Prep Charter District does not provide J1 or H1B Visa Sponsorship. All official communications should came from emails ending with @aimsk12.org or @msg.paycomonline.com, if you are receiving emails without the official @, this is a scam.