Associate Accounting Analyst

The California Department of Public Health (CDPH) is currently hiring for an Associate Accounting Analyst. In this role, you will serve as a Senior Budget Analyst within the Center for Family Health’s Genetic Disease Screening Program Division.

The Genetic Disease Screening Program (GDSP) of the California Department of Public Health works to protect and improve the health of all Californians. We run the largest screening program in the world and set the standard in delivering high-quality, cost-effective genetic services to all Californians. The mission of GDSP is “to serve the people of California by reducing the emotional and financial burden of disability and death caused by genetic and congenital disorders.”

This position is eligible for hybrid telework! The deadline to apply is February 13th, at 11:59PM Pacific Standard Time. Please reach out to Apply@cdph.ca.gov with any questions.

Responsibilities:

• Provide analysis of GDSP’s revenue query reports and develop a method of maintaining and reconciling the monthly GDSP’s revenue query report to the FI$CAL reports such as the DFQ AR 13.

• Analyze the revenue collections to develop a process of gathering and providing revenue estimates to management and in response to fiscal drills.

• Review and analyze the GDSP’s payment refunds that affect the revenue and evaluate the prior year’s collections to provide additional revenue estimates.

• Review and analyze the weekly fiscal report of available cash receipts to determine the amount to be remitted to State Controller’s Office using the Analysis of General Cash Receipts and Disbursements.

• Prepare the budget estimates and the fee review analysis to determine that the program fees cover the program costs.

• Track, review, and analyze the cash flow statements to ensure that the program supports their financial operation.

• Prepare, review and analyze the yearly Revenue Accrual and reconcile with the Financial Statement. Report any discrepancies of the Revenue Accrual to FMB Accounting.

• Identify, prioritize, design and develop business reports for staff and management needs. Review, analyze and reconcile the monthly Revenue Reports from the Accounts Receivable (AR) system.

• Review the Aging Reports and communicate with AGPA AR lead staff of any issues in the aged receivables and recommend solutions.

• Utilize the GDSP’s AR system reporting tools to respond to staff and management’s needs regarding billing and collections and to facilitate comparisons with other GDSP’s AR reports.

• Prepare reports for management concerning accounts receivable.

• Maintain, review and reconcile the monthly fleet reports monthly.

• Maintain copies of the Fleet Card User Agreement and Driver’s License of the drivers.

• Analyze and review the monthly encumbrances and expenditures in FI$Cal online reports such as the Detail Expenditure Transaction report; Document File Records; and Organizational Summary to determine on-going encumbrances and expenditures are accurately entered and applied to the correct funding code and fiscal year according to applicable departmental policies and procedures.

• Develop and maintain spreadsheets to analyze, review and monitor on-going expenditures for the contracts and the more complex purchase orders based on FI$Cal and to ensure the expenses are within the budget.

• Develop procedures and maintain a process to gather and analyze year-end accrual information for year-end drills.

• Evaluate and compare the monthly year-to-date expenditures with the Genetic Disease Screening Program’s (GDSP) historic expenditure data to identify any significant trends to be used in the preparation of the GDSP budget estimate.

• Analyze the monthly expenditures for Data Processing Cost and Billing System to ensure charges are accurate and within budget.

• Work with Information Systems Technology Division (ITSD) and GDSP IT staff on any discrepancies.

• Monitor and review the Escheat Account, update management and make recommendations to staff to verify information and reprocess the payment if necessary.

• Respond to the more complex correspondence from providers, patients, insurance companies and data requested by Accounting regarding revenue collections and projection.

• Provide analysis of the performance of the GDSP’s billing and collection process.

• Communicate any issues or discrepancies in the billing and collection process with AR staff.

• Aid other FSU staff, act as a lead person in FSU as needed, and act as back up to other FSU staff.

• Attend meetings virtually (through WebEx or Zoom) pertaining to GDSP’s Accounting System and any other related workload as required.

• Help and provide training to staff in accessing and tracking fiscal information in FORE.

• Miscellaneous projects, activities, and tasks that move the Center closer to the Department’s priorities related to diversity, inclusion, and belonging; healing; continuous and shared learning; and racial and health equity.

• Perform other work-related duties as required.

Desirable Qualifications:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• A strong background in Accounting and reconciling reports.

• Strong work ethic, good interpersonal, and team-oriented skills.

• Excellent written and verbal communication skills.

• Adaptable and flexible to constant changes.

• The ability to work in a fast-paced work environment.

• Well-organized and have a positive attitude and professional demeanor.

Knowledge of:

• Accounting principles and procedures

• Governmental accounting and budgeting

• Principles of electronic data processing

• Principles of policy formulation

• Statistical methods

• Principles of finance

• Business law

• Principles of business management.

Ability to:

• Apply accounting principles and practices

• Analyze data and draw sound conclusions

• Analyze situations accurately and adopt an effective course of action

• Prepare clear, comprehensive, and concise reports

• Apply principles of finance and develop financial policy

• Apply statistical methods

• Analyze a variety of accounting data

• Identify trends, make projections, and draw conclusions

• Make sound decisions and recommendations regarding accounting problems

• Work closely with operating managers to identify accounting office capabilities as they apply to a variety of program needs

• Establish and maintain cooperative relations with those contacted in the work

• Interpret and apply laws, rules, standards and procedures

• Communicate effectively.

At CDPH equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

New to State Service? The following steps will navigate you through the application process:

1. Create a CalCareer account by going to https://calcareers.ca.gov/CalHRPublic/Login.aspx.

2. Confirm that you meet the minimum qualifications for the position you are wanting to apply for. A link to view minimum qualifications is listed on each job posting.

3. After confirming that you meet the minimum qualifications, take, and pass the corresponding examination. Most exams are available online and can be found on CalCareers under the Exam/Assessment Search tab. Please note, while candidates are welcome to apply to positions without taking the examination, candidates must pass the examination prior to appointment. Please review the minimum qualifications thoroughly, prior to beginning the examination.

4. Apply! Follow all directions and be sure to submit all requested documentation.

Link to Apply: https://bit.ly/3PWZ6nj

Job Type: Full-time

Pay: $6,146.00 - $7,698.00 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $6,146 - $7,698