What are the responsibilities and job description for the STAFF SERVICES MANAGER I position at California Energy Commission?
Under the general direction of the Staff Services Manager II, Contracts, Grants and Loans Office, the incumbent serves as the supervising manager for the Contracts Unit within the California Energy Commission, and manages the professional staff who administer contract agreements. The Staff Services Manager I acts as the subject matter expert for questions and issues related to non-IT services contracts, and acts as an in-house consultant for determining the applicability of funding sources. The incumbent is an expert in the policies and procedures within the State Contracting Manual administered by the Department of General Services.
Minimum Qualifications (MQs): The MQs for this classification can be found at
https://www.calhr.ca.gov/state-hr-professionals/pages/4800.aspx. The documents you submit in your application package must highlight how you meet the MQs. If the MQs are not met, you will not be considered for this position.
Hybrid and Telework Employees: Teleworking is only available for employees who reside in California. You must be relocated to California and provide your in-state address prior to your start date.
Please let us know how you heard about this position by taking a brief survey at
You will find additional information about the job in the Duty Statement.
Working Conditions
The CEC supports a hybrid workplace model with office-based and remote-centered workers. Limited in-person attendance and occasional travel may be required based on the needs of the division. Regular and consistent attendance is essential to successful performance. This position is remote-centered, which means the incumbent works 50 percent or more of their time from an alternate work location.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER I
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The California Energy Commission seeks a Staff Services Manager I in the Administrative and Financial Services Management Division/Financial Management Branch/Contracts, Grants and Loans office.
This position is open to interested applicants who qualify. This can be a multi-step process. To be eligible to be hired:
1) Create an online CalCareers account. For a tutorial on the state application process, visit California State Hiring Process Instructional Video Series – YouTube or or contact Careers@energy.ca.gov.
2) Complete and pass the appropriate exam to be eligible to be hired for available positions. See information on Energy Commission Assessments and Exams.
3) Click the link below for the class(es) you are applying to for the specific class assessment/exam information. You will need to follow the subsequent instructions to view the Examination Bulletin and to take the exam for the SSM I.
4) To apply for this position, submit an application package through your CalCareers account. An application package must include all items under the “Required Application Package Documents” section. Resumes will not be accepted in place of a State Examination and Employment Application (STD. 678). Applications must include “to” and “from” dates (month/day/year), time base (full-time/part-time/number of hours per week/month), and applicable civil service classifications.
Department Website: https://www.energy.ca.gov
Special Requirements
1) How you are eligible (list eligibility, transfer within state service, reinstatement, SROA/surplus, etc.) in the Explanations box on the first page of the STD. 678.
2) The Job Control number JC-470132 and the title of the position you are applying for in the Examination(s) or Job Title(s) box on the first page of the STD. 678.
3) Request for Personnel Action Number RPA 202-252 in the Explanations box of the STD. 678.
4) Your original signature at the bottom of the first page of the STD. 678.
5) Include unofficial school transcripts with your application package if the position you are applying for has an educational requirement. You may be required to provide official transcripts if hired.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/2/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - Include an SOQ that answers the questions below. Your SOQ should be no longer than three pages, single-spaced, with no smaller than 12-point font. Applications received without an SOQ will not be considered. Visit How to Write a Statement of Qualifications for instructions.
1) Describe your knowledge and experience with government non-IT contracts including related federal and state laws, rules, regulations, policies, directives, and processes.
2) Describe a time when you led a complex project or the negotiation of a complex agreement with multiple stakeholders who had different priorities. How did you handle the different perspectives, influence key decision-makers, and achieve a successful result?
3) What do you believe is your management style and how will you utilize this to lead a team? Include an example of how you would manage a situation where a staff member is not meeting expectations.
Desirable Qualifications
- Collaborate closely with diverse stakeholders to ensure agreements are in alignment with commission-wide policies and procedures.
- Facilitate the full lifecycle of contracting initiatives, ensuring timely and accurate execution of agreements.
- Provide exceptional customer service to internal and external customers as a valued business partner.
- Experience in management/supervision
- Experience with contracts and procurement
- FI$Cal experience
- Knowledge of the solicitation process
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.energy.ca.gov
Human Resources Contact:
Personnel Office
(916) 654-4309
personnel.services@energy.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Carousel Gore
(916) 661-8122
Carousel.Gore@energy.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.