What are the responsibilities and job description for the Administrative Assistant position at California Fuels & Lubricants?
Purpose of Position
Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient operations.
Essential Duties and Responsibilities
The duties listed below are intended only as illustrations of the various types of works that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
- Implement and monitor new assignments assigned by management, and see the task through completion.
- Generate memos, emails and reports when needed
- Open, sort and route incoming mail and prepare outgoing mail.
- Answer incoming calls and assume other receptionist duties when needed
- Prepare and disburse payments to vendors
- Post transaction involving cash receipts, disbursement
- Assist in filing duties.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments.
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
- Maintains accounting ledgers by posting account transactions.
- Verifies accounts by reconciling statements and transactions.
- Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.
- And any other responsibilities assigned by management
Administrative Assistant Skills and Qualifications:
Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Verbal Communication
Job Type: Full-time
Pay: $70,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $70,000 - $75,000