Human Resources Coordinator

Description

Location: Remote in San Diego, CA

Reports to: HR Director

Status: Non-exempt

Employment Type: Full-Time

Summary:

The Human Resources Coordinator provides support to all key Human Resources functions. 

Responsibilities:

• Coordinate start dates and arrival instructions with candidates, ensuring all necessary paperwork and screenings are complete
• Assist with recruitment and interview process as requested by HR Director
• Submit online requests for background checks and verification of employment, following up on any outstanding items or discrepancies to ensure timely completion
• Initiate the onboarding process and prepare all required new hire documentation.
• Review of onboarding paperwork, including background checks, I-9, transcripts and certifications taking necessary actions after review with HR Director
• Conduct new hire orientations as needed
• Assist with tracking benefit enrollment, invoice reconciliation and auditing proper deductions
• Assist with leave tracking and preparation of paperwork
• Support with payroll processing, including the review of employee timecards for accuracy and compliance with timekeeping policies
• Monitor and track employee meal break compliance
• Create and maintain employee files
• Electronic naming and filing of documents to ensure accuracy and consistency
• Assist with audits to clean up files
• Submit employee data reports when requested from management
• Monitor and track new hire training statuses and follow up when needed
• Audits IT certifications to identify upcoming expiration dates, request renewals, and follow up to ensure validity 
• Assists with the preparation of the performance review process
• Respond to inquiries of employees and verifications of employment
• Assist with scheduling meetings and trainings as needed
• Recommend and assist with company events, wellness programs and morale initiatives
• Act as a champion employee participation in all HR initiatives
• Prepare and process exit paperwork
• Maintains and protects operations by keeping human resource information confidential
• Must be a role model for the company’s culture and provide great customer service to internal and external customers
• Performs other clerical functions as assigned
• Assist with special projects? 
• Embody CIAT’s mission, vision, purpose and values

Requirements

• Bachelor’s degree and HR certifications preferred
• Preferred at least 2 years of relevant work experience in Human Resources
• Experience with Paylocity a plus
• Knowledge of human resource practices and understanding of federal and state of California, and local employment laws and trends. State of New Mexico a plus
• Experience with multi-state labor laws and compliance preferred
• Strong written and verbal communication skills; excellent attention to detail and strong planning abilities
• Strong organizational and communication skills and the ability to manage multiple and rapidly changing priorities to meet the needs and expectations of this position
• Self-motivated with a strong work ethic; dedicated to quality, quantity, and timeliness of results
• Able to handle sensitive information with a high degree of confidentiality
• Possess high ethical standards, being an example of professionalism to others
• Demonstrated ability anticipate needs and exercise independent judgment
• Excellent organizational and communication skills
• Excellent analytical skills, problem resolution skills and general business acumen
• Proficient skills in MS Office software products, including Outlook, Word, Excel, PowerPoint, and MS Project and ability to learn additional software products 
• Exhibits a high degree of flexibility in adapting to a rapidly changing environment
• Position may require work responsibilities outside of normal business hours to accommodate business needs and deadlines
• Reliable transportation to go on campus, attend company events, seminars/trainings, if required
• Must be able to embody CIAT’s mission, vision, purpose and values

Position Type and Expected Hours of Work

Days and hours of work are Monday through Friday. Occasional weekend and evening hours may be required.

Supervisory Responsibility 

This position does not have supervisory responsibilities.

Values

Values such as integrity, excellence, customer service, teamwork and mutual respect are some of those that remain constant, regardless of changes in our company. When identifying company values, it is important that those values are being demonstrated in the course of business each day. Our values set expectations for how employees and managers interact with every person while representing the company.

• We are passionate about education and student success
• We value integrity and excellence in our employees and students
• We treat ourselves and our students with dignity and respect
• We believe in and encourage innovation at our school to better help our students succeed
• We have a customer centric focus and we want people highly committed to achieving goals, where our success equals student’s success
• We are accountable for our actions, and if errors occur, we focus on preventing future errors and moving forward
• We have a growth mindset, always looking for ways to improve, with a sincere belief that every student can do better and achieve their goals
• We expect every employee to be an example of conduct and professionalism, being a role model to students and colleagues
• We commit to fostering an inclusive and supportive learning environment that respects the diversity of      students’ backgrounds, experiences, and perspectives
• We foster lifelong learning and professional development

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

• Essential functions of this role require sitting for extended periods of time
• Ability to type, use a computer to search for information and input information while speaking on the phone is required
• The employee will frequently be required to use the computer, mouse and telephone to conduct the regular tasks of this role
• The employee will be required to compute simple to simple mathematical calculations as a normal part of      this role
• May require occasional travel to conduct CIAT business
• Must be able to lift, carry, and transport items up to 15 pounds and handle setup for events as required 

Work Environment

While performing the responsibilities of this remote position, the job holder will work in a home office environment. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job. This role routinely involves using standard office equipment such as computers, phones, and virtual communication tools. Employees are expected to ensure that their home office is a safe and ergonomic working environment, as the company will for employees working on campus. 

Employees must maintain data security and confidentiality in accordance with company policies and use secure connections for all work-related activities. Expectations regarding work hours, availability, and time tracking will be clearly communicated and must be adhered to.

The company is not responsible for maintaining home office environments beyond the provision of reasonable accommodations and necessary work-related equipment. Workers' compensation and liability for injuries that occur in the home office will be covered as per company policy and applicable laws.

This remote work policy is designed to comply with all relevant local, state, and federal laws.

AAP/EEO Statement

California Institute of Applied Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, California Institute of Applied Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

California Institute of Applied Technology expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of California Institute of Applied Technology’s employees to perform their job duties may result in discipline up to and including discharge.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Salary Range

The salary range for the Human Resources Coordinator is $24.00-$32.00 hourly/DOE. However, the expected starting salary for this position is $24.00-$27.00 hourly/DOE. We base salary offers on a variety of considerations, such as education, experience, equity and other business and organizational needs.

#ZR

Salary : $24 - $27