Office Manager

CSP Labs is looking for a professional and organized Office Manager to join our office team. The ideal candidate for this role has 3 years of experience in administrative, accounting, or HR roles, and is proficient with accounting, HR, and/or standard office software (such as Google Workspace and Microsoft Office Suite). The candidate should be detail oriented, efficient, and able to prioritize tasks effectively in a fast-paced environment, handling responsibilities such as invoicing, payment coordination, document management, Human Resources tasks, and event logistics. Strong communication skills and the ability to careful handle confidential data are essential.

Company Profile

CSP Labs is a growth-oriented, full-service plant pathology and genotyping laboratory located in Pleasant Grove, CA. We are known for our rapid, high quality seed and plant testing services, and have a global customer base. The laboratory employs over 40 people in its seed health, plant health, molecular biology, and genotyping laboratories. To learn more please visit csplabs.com. We are conveniently located in the Greater Sacramento area, and are 20 minutes from Downtown Sacramento, 15 minutes from Sacramento International Airport, and 30 minutes from Davis, CA.

Key Responsibilities

Human Resources

• Manage employee hiring and terminations, ensuring necessary paperwork, checklists, and trainings are completed
• Monitor completion of compliance-related employee trainings and ensure timely renewal
• Maintain labor law postings and ensure required notifications are sent to employees
• Collaborate with HR consultant to ensure compliance, identify gaps, and assist management with resolutions
• Support management with handling HR matters, appropriately routing employee concerns
• Track employee leaves, administer leave programs, and monitor benefits eligibility
• Oversee hiring process by posting job openings, scheduling interviews, and sending offer letters
• Process and file unemployment insurance (UI) and disability insurance forms
• Review timesheets for accuracy and compliance with labor laws and company policies
• Support payroll by submitting reports of employee updates and distributing paystubs
• Oversee workers' compensation cases, ensuring follow-ups and necessary documents are completed
• Assist with employee appreciation events, including planning, setup, and cleanup
• Support the annual employee review process
• Support safety by participating in safety committee meetings, assisting with safety projects, and maintaining awareness of audits

Billing and Accounting

• Create, review, and send customer invoices, ensuring compliance with customer-specific billing requirements and updating customer records as needed
• Collaborate with lab staff to verify accurate billing, including accounting for wire fees, shipping fees, and testing fees
• Route and/or enter bills into the accounting system for approval and code transactions as assigned
• Collect and process vendor and contractor payment information
• Receive and process employee reimbursements and submit for payroll

Office Management

• Open and route mail, scanning and sharing with appropriate stakeholders where applicable
• Administer the office’s petty cash account
• Supervise custodial staff, working with them to ensure office and break areas are kept presentable and stocked

Other Administrative Tasks

• Assist with overseeing general facilities and office maintenance as needed, including interfacing with contractors and assisting with vehicle maintenance and repairs
• Assist with corporate travel and event arrangements as needed
• Related duties as assigned

Key Requirements

• 3 years of experience in administrative, accounting, or HR roles
• Proven ability to manage time and balance competing priorities
• Prior experience working with confidential customer or employee data
• Familiarity with Xero, QuickBooks, or similar accounting software
• Experience using Google Workspace (such as Gmail, Google Docs, and Google Sheets) and Microsoft Office Suite
• Proven ability to prioritize and meet deadlines in a fast-paced environment
• Strong attention to detail and communication skills
• Fluent in both written and spoken English
• Able to work 8 hour shifts in an office environment, including sitting, standing, and typing
• Able to lift up to 30 lbs

Equal Opportunity Employer

CSP Labs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Salary : $35