Administrative Specialist

**** You MUST submit your complete application package via an external site. Please do not apply on really. Learn more about the job here: https://www.auditor.ca.gov/job-openings/editor-staff-services-manager-i *****

WHO ARE WE?

We are the independent oversight arm of the California State Legislature and the custodians of California’s Whistleblower Hotline. Our mission is to provide objective evaluations and effective solutions that enhance the transparency, accountability, and performance of California government for the people it serves. We are trusted to produce unbiased, nonpartisan reports that provide recommendations to solve some of our state’s toughest problems.

At the California State Auditor’s Office, we believe that our mission to enhance the transparency, accountability, and performance of government also improves the lives of Californians. The many people helping us achieve this mission are the backbone and heart of our organization. We aspire to create a workplace that celebrates their incredible contributions and talents, and embraces their unique perspectives, identities, and values. We seek to develop an environment where everyone feels valued, respected and inspired in their commitment to public service.

WHAT WILL YOU DO?

As the Administrative and Fiscal Projects Specialist, you will function as a highly skilled professional and will conduct business support services activities of the Fiscal and Business Services branch. You will work independently and use good judgment to produce accurate, high quality work products, manage multiple tasks and priorities, meet due dates, establish and maintain effective working relationships, and have good oral and written communication skills. Specifically, you will:

• Conduct and coordinate complex and high-level and/or highly visible projects that require collaboration, problem solving, analysis and discretion. Provide recommendations, to ensure continuous business operations, effectiveness and process improvements
• Create and maintain written process, procedures, policies and workflows to streamline and improve efficiency within Fiscal and Business Services.
• Conduct and prepare various complex and detailed reports, documents and procedural manuals including but not limited to procurement, contracting, FI$Cal, travel, fiscal and business services.
• Independently analyze, implement, and maintains the office forms management program, ensuring efficient and economical collection of information in accordance with laws, rules and regulations.
• Develop and maintain processes and procedures for management of office forms.
• Attend quarterly statewide form council meetings with external agencies to research, analyze, and develop solutions to forms related problems.
• Serve as a backup on contract development and execution. Performs the most complex and sensitive work of developing and executing contracts for IT and non-IT services.

WHY SHOULD YOU JOIN US?

• You want to make a difference for Californians and future generations.
• You are highly collaborative, solution-oriented, and a strong communicator.
• You possess strong writing skills and thrive when working under pressure.
• You desire a monthly salary range of $6,963-$8,650 with a 5% pay differential as well as a longevity bonus.

Final Filing Date: April 16th, 2025

WORKING CONDITIONS

• This position is eligible to participate in the office’s hybrid telework program. Work at the alternate work location must be conducted in a space that is ergonomically sound, private, distraction-free, and has safe working conditions to be eligible to telework.
• Work performed in the office is in an air-conditioned high-rise building with elevator access and both natural and artificial lighting.
• Work may require sitting for an extended period using a personal computer and the use of standard office equipment, such as phones, copiers or scanners.
• Work may require periodic non-standard work hours and work during weekends to meet workload needs and demands.

Visa Sponsorship

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment. The California State Auditor's Office is not an E-Verify employer.

WHO ARE YOU?

• You have experience using a variety of software including Microsoft 365, project management, and FI$Cal.
• You have strong analytical and communication skills with demonstrated experience synthesizing information and communicating in a clear and concise manner.
• You have experience managing multiple complex projects with competing deadlines.
• You have strong verbal and written communication skills.
• You have experience using research and information-gathering techniques; basic principles and practices of descriptive and inferential statistics.
• You have knowledge of principles and practices of organizational management including planning, organizing, accounting, auditing, and quantitative analysis methods.
• You have knowledge of research and information-gathering techniques; basic principles and practices of descriptive and inferential statistics; operations, procedures, and functions.
• You have the ability to establish and maintain positive working relationships.

APPLY ONLINE

You can submit your complete application package via your CalCareer account.

Learn more about the job here: https://www.auditor.ca.gov/job-openings/editor-staff-services-manager-i

Job Type: Full-time

Pay: $6,963.00 - $8,650.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Work Location: Hybrid remote in Sacramento, CA 95814

Salary : $6,963 - $8,650