What are the responsibilities and job description for the Student Account Staff (Accounting Technician III) position at California State University, Chico?
Our Commitment To Equity, Diversity, And Inclusion
California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students.
Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.
Job/Department Summary
Working independently under general supervision of the Director of Student Financial services, the Accounting Technician Ill will reconcile Financial Aid & Scholarship accounts and related financial data for multiple funds and is expected to create and maintain complex spreadsheets with formulas and create tables to complete this work. Incumbent will resolve errors and, when necessary, work with the Financial Aid and Scholarship Advisors to resolve discrepancies. This includes preparation of reconciliation reports for GAAP audit requirements. As the Franchise Tax Intercept Program Coordinator incumbent will review and interpret the program requirements set by the State of California Franchise Tax Board, submit participation agreements, ensure compliance with established policies, and coordinate with multiple on-campus departments to assemble and compile the outstanding debts due to the university and correctly apply payments to accounts. Incumbent will also submit updates as needed to ensure appropriate intercepts. Incumbent will also participate in testing the PeopleSoft module for this program, working with the technical team. Additionally, this position oversees the Department of Rehab (DOR) third-party accounts, working with students to ensure the department has the correct authorization to bill for tuition, Professional and Continuing Education, and parking permits. Incumbent will prepare invoices and track payments for refunds and work closely with the Financial Aid Office to ensure the student's financial aid award is correct based on third-party payments. Additionally, incumbent provides supervision to student employees including hiring, training, and scheduling of student employees.
The Accounting Technician Ill is the advanced journey-level classification in the series. Positions in this classification require a comprehensive knowledge of financial record-keeping methods, procedures, and practices.
Required Education And Experience
Any equivalent combination of education and experience which provides the required knowledge and abilities.
AND
Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Preferences
Preference may be given to applicants with the following as they may be considered specialized skills:
Pay Plan: 12/12
Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30.
CSU Classification Salary Range: $49,992 - $87,744 per year.
Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
Additional Information
California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
The person holding this position is considered a "Limited Mandated Reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.
About Chico State
Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.
The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.
The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555 . It is also available on the web at Annual Security & Fire Safety Report .
Open Until Filled (Review of Applications will begin 03/20/25. Applications received after that date may be considered.)
California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students.
Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.
Job/Department Summary
Working independently under general supervision of the Director of Student Financial services, the Accounting Technician Ill will reconcile Financial Aid & Scholarship accounts and related financial data for multiple funds and is expected to create and maintain complex spreadsheets with formulas and create tables to complete this work. Incumbent will resolve errors and, when necessary, work with the Financial Aid and Scholarship Advisors to resolve discrepancies. This includes preparation of reconciliation reports for GAAP audit requirements. As the Franchise Tax Intercept Program Coordinator incumbent will review and interpret the program requirements set by the State of California Franchise Tax Board, submit participation agreements, ensure compliance with established policies, and coordinate with multiple on-campus departments to assemble and compile the outstanding debts due to the university and correctly apply payments to accounts. Incumbent will also submit updates as needed to ensure appropriate intercepts. Incumbent will also participate in testing the PeopleSoft module for this program, working with the technical team. Additionally, this position oversees the Department of Rehab (DOR) third-party accounts, working with students to ensure the department has the correct authorization to bill for tuition, Professional and Continuing Education, and parking permits. Incumbent will prepare invoices and track payments for refunds and work closely with the Financial Aid Office to ensure the student's financial aid award is correct based on third-party payments. Additionally, incumbent provides supervision to student employees including hiring, training, and scheduling of student employees.
The Accounting Technician Ill is the advanced journey-level classification in the series. Positions in this classification require a comprehensive knowledge of financial record-keeping methods, procedures, and practices.
Required Education And Experience
Any equivalent combination of education and experience which provides the required knowledge and abilities.
AND
Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Preferences
Preference may be given to applicants with the following as they may be considered specialized skills:
- Experience with advance functions of excel
- Experience with higher education student financial accounts
Pay Plan: 12/12
Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30.
CSU Classification Salary Range: $49,992 - $87,744 per year.
Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
Additional Information
California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
The person holding this position is considered a "Limited Mandated Reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.
About Chico State
Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.
The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.
The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555 . It is also available on the web at Annual Security & Fire Safety Report .
Open Until Filled (Review of Applications will begin 03/20/25. Applications received after that date may be considered.)
Salary : $49,992 - $87,744
