Occupational Therapy Support Assistant (Administrative Support Assistant II)

Job No: 518026
Work Type: Staff
Location: Dominguez Hills
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Position Information

This is a full-time, emergency temporary position.

**Successful candidates in emergency temporary appointments may not exceed one hundred eight (180) days.

Conditions of Employment

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible. Any candidate advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy. Questions about the COVID-19 Vaccination Policy may be sent to hrm@csudh.edu.

Application Deadline & Salary Information

The salary range for this classification is minimum: $3,120.00 - maximum: $4,592.00

Major Duties

Under the general supervision of the Associate Dean and in collaboration with the Chair of the Occupational Therapy Department, the incumbent's primary duties involve moderate to complex clerical work assignments in support of the Occupational Therapy department, which include daily operational as well as special event tasks related to supporting curriculum implementation, fieldwork files, admission process, student progression, and faculty support. Assignments include planning and coordinating work activities with relative independence, communicating effectively, and meeting deadlines. The incumbent will utilize a full range of office support technology and systems to enter data, generate reports, and maintain databases. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.

Qualifications

Required Education and Experience

Completion of a high school program or its equivalent and some experience in an office environment, typically two years.

Required Knowledge, Skills and Abilities

Experience to be proficient in performing most or all work assignments.
General working knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of office methods, procedures, and practices.
Fluency in using standard office software packages.
Thorough knowledge of English grammar, punctuation, and spelling.
Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
Demonstrated competence in effectively presenting standard information in writing.
Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Preferred Qualifications

Knowledge of Master of Occupational Therapy Policies and procedures.

Responsibilities

50% Assist the department chair and provide general clerical assistance and staff support such as typing, photocopying, generating reports, distributing materials and maintaining files corresponding to the Occupational Therapy Program. Function as primary receptionist by answering incoming telephone calls, greeting, screening, and monitoring visitors and directing as appropriate. For both telephone calls and visitors, answer routine inquiries as appropriate. Act as liaison between students and faculty within the Department. If needed, assist faculty with grade submission and administrative paperwork for their courses.

40% Provide clerical support for the MS in Occupational Therapy (MSOT) Program such as typing, filing, photocopying materials and providing assistance for/at student and alumni events. Maintain files and documents. Assist the Fieldwork Coordinator, chair, and faculty in establishing and maintaining administrative files for the fieldwork placements in the MSOT Program.

10% Perform other duties and assignments as required or assigned.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/campus-crime-stats/, or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9

Applications Close: 19 Aug 2022

To apply, visit: https://careers.csudh.edu/en-us/job/518026/occupational-therapy-support-assistant-administrative-support-assistant-ii

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