What are the responsibilities and job description for the Office Coordinator (Administrative Analyst/Specialist EI) position at California State University, Long Beach?
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Working independently, under general direction of the Director of Early Outreach and Support Programs (EOSP), the Office Coordinator performs a variety of highly responsible, confidential, and complex administrative support and coordination of administrative operations for the entire organizational unit, consisting of the Educational Opportunity Program (EOP), Student Support Services (SSS), Foster Youth Program/PATH Scholars (FYP), Dream Center (DRMC), and the Summer Bridge Program. Incumbent serves as the primary contact point for all departmental budget matters, maintaining University and Foundation budgets using a variety of campus systems. Financial activities include budget projections, analysis, monitoring, and reconciliation for department's complex and expanding portfolio of EOSP program dollars, grants, contracts, and services, including external funding, and special or faculty contracts. The Office Coordinator collaborates with a diverse group of stakeholders, including students, faculty, staff, and community members, to implement duties in accordance with guidelines. Priority emphasis for this position involves financial monitoring and reporting for both state and foundation accounts. The Office Coordinator facilitates procurement activities, serves as the liaison for personnel and payroll functions and maintains currency in guiding documents, such as the Collective Bargaining Agreements (CBA), Executive Memorandums (EM), technical letters, and other policies and procedures of CSU Chico and the University. Additional duties include event planning and coordination, website maintenance, and may provide lead work direction for staff and supervision of front office student employees.
Required Education And Experience
The knowledge, skills and abilities listed above would normally be obtained through a bachelor's degree and/or equivalent training PLUS two years of full-time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.
Preferences
Preference may be given to applicants with the following as they may be considered specialized skills
Pay Plan: 11/12 (July off)
Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30.
CSU Classification Salary Range: $50,580 - $91,500 per year.
Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
Additional Information
California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
The person holding this position is considered a "Limited Mandated Reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.
About Chico State
Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.
The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.
The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555. It is also available on the web at Annual Security & Fire Safety Report.
Advertised: Mar 04 2025 Pacific Standard Time
Applications close: Mar 18 2025 Pacific Daylight Time
Working independently, under general direction of the Director of Early Outreach and Support Programs (EOSP), the Office Coordinator performs a variety of highly responsible, confidential, and complex administrative support and coordination of administrative operations for the entire organizational unit, consisting of the Educational Opportunity Program (EOP), Student Support Services (SSS), Foster Youth Program/PATH Scholars (FYP), Dream Center (DRMC), and the Summer Bridge Program. Incumbent serves as the primary contact point for all departmental budget matters, maintaining University and Foundation budgets using a variety of campus systems. Financial activities include budget projections, analysis, monitoring, and reconciliation for department's complex and expanding portfolio of EOSP program dollars, grants, contracts, and services, including external funding, and special or faculty contracts. The Office Coordinator collaborates with a diverse group of stakeholders, including students, faculty, staff, and community members, to implement duties in accordance with guidelines. Priority emphasis for this position involves financial monitoring and reporting for both state and foundation accounts. The Office Coordinator facilitates procurement activities, serves as the liaison for personnel and payroll functions and maintains currency in guiding documents, such as the Collective Bargaining Agreements (CBA), Executive Memorandums (EM), technical letters, and other policies and procedures of CSU Chico and the University. Additional duties include event planning and coordination, website maintenance, and may provide lead work direction for staff and supervision of front office student employees.
Required Education And Experience
The knowledge, skills and abilities listed above would normally be obtained through a bachelor's degree and/or equivalent training PLUS two years of full-time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.
Preferences
Preference may be given to applicants with the following as they may be considered specialized skills
- 5 years of administrative analyst experience
- Proficient in advanced Excel functions and features
- Proven experience in budget management
- Experience managing a range of funding sources
Pay Plan: 11/12 (July off)
Work Schedule: Mon-Fri 8:00am-5:00pm, Summer - Mon-Thurs 7:00-5:30.
CSU Classification Salary Range: $50,580 - $91,500 per year.
Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
Additional Information
California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
The person holding this position is considered a "Limited Mandated Reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.
About Chico State
Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.
The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.
The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555. It is also available on the web at Annual Security & Fire Safety Report.
Advertised: Mar 04 2025 Pacific Standard Time
Applications close: Mar 18 2025 Pacific Daylight Time
Salary : $50,580 - $91,500
